Executive & Team Assistant

ZF Group; Sultanbeyli; Hybrid; TRY 150,000 - 300,000; Full time

Job summary

A global company in Istanbul is seeking an Executive & Team Assistant to support the GM and manage administrative tasks. This role requires a university degree, fluency in English and Turkish, and around 4 years of experience. You'll be responsible for scheduling meetings, managing document flow, and coordinating travel. The position offers hybrid work and private health insurance in a supportive team environment.

Benefits

Private health insurance

Employee package

Supportive working atmosphere

Qualifications

• 4 years of experience in a multinational company.
• Ability to manage administrative tasks effectively.
• Excellent planning and organizational skills.

Responsibilities

• Schedule meetings and prepare documents for GM.
• Manage company telephone traffic.
• Track and order office supplies.
• Handle travel and visa arrangements.

Skills

Organizational skills

Communication skills

Fluency in English

Fluency in Turkish

MS Office proficiency

Education

University degree in related field

Job description

About the Team:

We are expanding our Administration/Support/Service team across Istanbul and looking for Executive & Team Assistant to join us in Istanbul with Division Aftermarket.

What you can look forward to as Executive & Team Assistant:

• Scheduling internal and external meetings of GM (who he/she will directly report to), preparing necessary documents, reports, presentations.
• Managing the company's telephone traffic.
• Tracking and ordering overall administrative needs, purchasing office supplies.
• Managing the flow of incoming and outgoing documents to the company.
• Being responsible for all company domestic and international travel and visa arrangements.
• Assisting the whole team regarding travelling activities.

Your profile as Executive & Team Assistant:

• University graduate in the related field, around 4 years of experience in a multinational company.
• Fluent in both spoken and written English and Turkish.
• Good planning, organizational and follow up and communication skill.
• Proficiency in MS Office programs, good command of presentation and reporting tools.
• Living or willing to live in Asian side of Istanbul.

Why you should choose ZF:

• An employment contract in a stable, global company.
• Hybrid system work (depends on the position).
• Private health insurance and employee package.
• Good working atmosphere; working in an international team, interesting projects, and tasks.

ERP: The position is part of the ZF Global Employee Referral Program.