Executive Assistant to the Chairman

MINDPICKED; Fatih; On-site; TRY 40,000 - 60,000; Full time

Job summary

A recruitment firm is seeking an experienced Executive Assistant to support a C-level executive in a holding company. The ideal candidate should have over 7 years of experience, strong MS Office skills, and exceptional organizational abilities. Responsibilities include managing the executive's calendar, organizing meetings and travel, and preparing documentation for Board meetings in a dynamic environment.

Qualifications

• Minimum 7 years of experience supporting C-level executives.
• Proficient in MS Office and digital communication tools.
• Highly organized and proactive in a fast-paced environment.

Responsibilities

• Manage the Chairman’s calendar and organize meetings.
• Coordinate national and international travel arrangements.
• Prepare Board meeting agendas and minutes.

Skills

MS Office proficiency

Communication skills

Organizational skills

Interpersonal skills

Solution-oriented attitude

Education

Bachelor’s degree in Business Administration or related fields

Job description

MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.

We specialize in middle and senior management recruitment in various sectors and countless job functions.

We are looking for an Executive Assistant for our client. Our client is a holding company operating in different sectors.

Qualifications:

• Bachelor’s degree, preferably in Business Administration, Economics, Office Management, or related fields,
• Minimum 7 years of proven experience as an Executive Assistant supporting C-level or Board-level executives,
• Proficiency in MS Office applications and digital communication tools,
• Strong interpersonal and communication skills with a professional demeanor,
• Highly organized, proactive, and solution-oriented with strong attention to detail,
• Ability to work in a fast-paced, dynamic environment,
• Strong commitment to confidentiality and professionalism.

Key Responsibilities:

• Manage the Chairman’s calendar, organize meetings, and coordinate national and international travel arrangements,
• Handle emails, calls, and correspondence while ensuring timely follow-up,
• Prepare agendas, minutes, and documentation for Board meetings, and ensure proper distribution,
• Prioritize and process incoming information, documents, and requests, coordinating with relevant departments,
• Draft, review, and prepare reports, presentations, and official documents,
• Maintain strict confidentiality and act with professionalism in all matters,
• Build and maintain effective communication with local and international stakeholders.