Event Assistant

Nestlé SA; Sarıyer; Hybrid; TRY 50,000 - 150,000; Full time

Job summary

A leading global food company in Istanbul is looking for an Event Assistant. The role involves managing event logistics, coordinating with vendors, and applying regulatory requirements. Ideal candidates will have a Bachelor's degree, strong communication skills, and proficiency in English. This position offers a flexible work schedule and a hybrid working model.

Benefits

Flexible work schedule

Hybrid working

Multinational experience

Exclusive employee discounts

Paid birthday leave

4 weeks paternity leave

Qualifications

• Intermediate to advanced level of English (written and spoken).
• Strong ability to work both independently and collaboratively.
• Excellent communication skills (both verbal and written).

Responsibilities

• Manage the application and feedback processes of scientific meetings.
• Coordinate event logistics with external vendors.
• Handle order placement and invoicing through the SAP system.

Skills

Intermediate to advanced level of English

Strong analytical thinking

Excellent communication skills

Ability to work independently and collaboratively

Proficient in CRM systems

Proficient in SAP

Proficient in MS Office tools

Education

Bachelor’s Degree in a related field

Tools

CRM systems

SAP

MS Office

Job description

Overview

Nestlé is one of the world’s leading food and beverage companies, with 2000 global iconic brands and operating in 188 countries. At Nestlé we work for unlocking the power of food to enhance quality of life for everyone, today and for generations to come. That is our purpose. We are the Good food, Good life company. We believe in the power of food to enhance lives. Good food nourishes and delights the senses. It helps children grow healthy, pets thrive, parents age gracefully and everyone live life to the fullest. Good food brings us together. Good food also respects our planet and protects resources for future generations. Get to know us better at www.nestle.com.

Join Nestlé Team and be a Force For Good!

Position

We are currently looking for an Event Assistant to join our Nestlé Health Science team.

Location: İstanbul

Type of contract: Permanent

Responsibilities

• Manage the application, feedback, and value transfer processes of scientific meetings and product introduction events, including proper system entries and documentation in line with Ministry of Health (MoH) regulations.
• Coordinate event and congress logistics with external vendors (e.g., sponsorships, Healthcare Professional (HCP) registrations, accommodation, travel, transfers, etc.).
• Handle order placement, payment, and invoicing through the SAP (Systems, Applications, and Products) system for all related events and congresses.
• Manage the approval workflows, payments, and archiving of contracts related to Healthcare Professionals (HCPs), agencies, and other stakeholders involved in events.
• Oversee tender processes related to events, ensuring compliance with Nestlé procurement policies and proper archiving.
• Review and archive value transfer forms for Healthcare Professionals (HCPs) – including physicians, pharmacists, dietitians, and nurses – and institutions such as associations and hospitals.
• Controls for the distribution of promotional materials and samples, and the invoicing process.

Profile We're Looking For

• Bachelor’s Degree (preferably in a related field)
• Intermediate to advanced level of English (written and spoken)
• Strong ability to work both independently and collaboratively within a team
• Excellent communication skills (both verbal and written)
• Proficient in CRM (Customer Relationship Management) systems, SAP (Systems, Applications, and Products), MS Office (Microsoft Office) tools, and Ministry of Health (MoH) digital platforms
• Strong analytical thinking and ability to apply it in practical scenarios

Values and Working Environment

Safety, quality, compliance and respect are pillars for our community existence. Respect is our overarching value in Nestlé. We RESPECT each other, others, environment and all life around. We work in a supportive, caring, elevating environment. It is crucial for us to preserve our culture of solidarity.

Working values at Nestlé:

• Flexible work schedule
• Hybrid working
• Multinational experience at one of the world’s leading food and beverage companies
• International and domestic career opportunities
• Development opportunities and trainings
• Exclusive employee discounts
• Employee Assistance Program, 24/7 expert support
• Sport benefit program (benefit from more than 350 sport centers)
• A paid birthday leave
• 4 weeks paternity leave

Equal Opportunity

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Be a force for good.