Department Assistant

Bayer; Fatih; Hybrid; TRY 50,000 - 150,000; Full time

Job summary

A global life science company is seeking an Administrative Assistant to provide general support and assistance in administrative tasks. This role requires a university degree, fluent English, and advanced skills in MS Office. Candidates should have strong organizational skills and attention to detail. The company offers a fair and respectful workplace, hybrid working options, and opportunities for professional growth.

Benefits

Competitive and fair pay

Learning & Development Opportunities

Promotion of work-life balance

Qualifications

• Fluent English both written and spoken.
• Advanced proficiency in MS Office and internal systems.
• Strong organizational skills for managing meetings, travel, and documentation.

Responsibilities

• Provide general support in administrative tasks.
• Arrange travels and meetings, including logistics.
• Maintain accurate records management system.

Skills

Fluent English

Advanced proficiency in MS Office

Strong organizational skills

Attention to detail

Effective communication

Discretion and professionalism

Ability to multitask

Education

University degree

Tools

CLMS

Smartbuy

Job description

Overview

Bayer is a life science company and a global leader in health care and nutrition.

Our innovative products support efforts to overcome the major challenges presented by a growing and aging global population.

We carry out all our work in line with our mission “Health for All, Hunger for None” and we offer innovative solutions in the fields of health and agriculture.

RESPONSIBILITIES

• Provide general support and assistance in administrative tasks of CDH
• Completes confidential administrative services of the required pharma capability clusters and product teams
• Develops or maintains an accurate and up-to-date records management system (including classifying and coding electronic and hardcopy files)
• Coordinates and organizes meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tend to other requirements of respective meetings
• Arranges for travels including making hotel accommodations and land and air transportation bookings
• Coordinates between capability clusters and operating units in resolving day-to-day administrative and operational problems
• Processes, documents and files expenses and invoices
• Provides services such as order placement and account information
• Maintains adequate office supply of required capability clusters
• Prepares certificates when required
• Sends timely the updated QSDs to Iranian CMD received from global
• Prepares HCP contracts in local CLMS and completes documents in EYS, RYS, Smartbuy and Global CLMS system
• Complements Honorarium payments and purchasing (po, invoice) processes
• Opens POs for events for required colleagues
• Updates HIREP and organizational charts as soon as there is a change
• Welcomes newcomers including interns, grants system authorizations of global and local common area & mail groups, provide required equipment and welcome boxes, adds to relevant communication channels and org charts, organizes orientation programs
• Contributes to the preparation of new procedures about the programs and process and update them when needed

WHO YOU ARE

• University degree
• Fluent English both written and spoken
• Advanced proficiency in MS Office and internal systems (e.g., CLMS, Smartbuy)
• Strong organizational skills for managing meetings, travel, and documentation
• Excellent attention to detail in handling contracts, invoices etc.
• Effective communication and interpersonal skills for internal and external coordination
• Discretion and professionalism in managing confidential information
• Ability to multitask and prioritize in a dynamic, fast-paced environment

WHAT WE OFFER

• Fair and respectful workplace
• Speak up culture
• Global & collaborative work environment
• Diverse, equal & inclusive culture
• Competitive and fair pay
• Attractive and meaningful benefit programs
• Promotion of individual health and well-being
• Promotion of work-life balance
• Hybrid working & flexible working for relevant positions
• Local and global career opportunities
• Learning & Development Opportunities for both personal and professional growth

Bayer Türk Kimya Sanayi Ltd Şti'ye yapacağınız başvurular aracılığı ile toplanacak kişisel verileriniz, veri sorumlusu Bayer Türk Kimya Sanayi Ltd Şti. tarafından 6698 sayılı Kişisel Verilerin Korunması Kanunu (KVKK) ile ilgili mevzuat kapsamında iş başvuru süreçlerinin yürütülmesi amacıyla işlenecektir. Aydınlatma metnimize https://www.bayer.com.tr/tr/gizlilik-politikasi linkinden ulaşabilirsiniz.