Admin Assistant Coordinator

Syngenta; Serik; On-site; TRY 611,000 - 1,019,000; Full time

Job summary

A leading company in agricultural development is seeking an individual to provide site management support, focusing on procurement and administrative functions. The role entails ensuring compliance with regulatory requirements and managing internal processes effectively. Candidates should have a bachelor's degree and at least three years of relevant administrative experience. Excellent communication skills and proficiency in SAP are crucial for success in this position.

Qualifications

• At least 3 years of administrative support experience.
• Good command of English preferred.
• Basic understanding of farm operations.

Responsibilities

• Manage effective procurement processes and comply with regulations.
• Coordinate with Finance and HR functions.
• Onboard new employees and maintain employee records.

Skills

Communication

Time Management

Budget Management

Stakeholder Management

Basic Finance Knowledge

Schedule Management

Education

Bachelor's Degree

Tools

SAP

Ariba

Office Software

Job description

Company Description

Syngenta Seeds is one of the world's largest developers and producers of seed for farmers, commercial growers, retailers, and small seed companies. Syngenta Seeds improves crop quality and yields. High-quality seeds lead to better and more productive crops, which is why farmers invest in them. Advanced seeds help mitigate risks such as disease and drought, enabling farmers to grow food using less land, water, and inputs. Syngenta Seeds provides farmers with more vigorous, resistant plants, including innovative hybrid varieties and biotech crops capable of thriving in challenging conditions. The company is headquartered in the United States.

Role Purpose

• Provide site management with facility, infrastructure, procurement, and administrative support to ensure smooth daily operations at the site and within the community.

Accountabilities

• Ensure the normalization of daily office and administrative duties.
• Manage effective procurement processes, complying with external and internal regulations and standards.
• Provide timely reporting and ad-hoc support on administrative tasks to the site head and leadership team.
• Coordinate with local procurement, Finance, and HR functions.
• Maintain the supplier list and coordinate annual evaluations.
• Ensure compliance with all regulatory requirements related to administration.
• Onboard new employees, provide orientation, and maintain employee records.
• Prepare monthly expense reports and align procurement solutions with the budget.
• Ensure all facility operation documents and permits are current and renewed on time.
• Coordinate office services, including mail, shipping, equipment, and supplies.
• Manage indirect procurement processes by communicating with vendors and collecting quotations.
• Track and update asset records.
• Manage monthly expenses and generate expense reports regularly.
• Organize emergency training sessions in coordination with team members.
• Facilitate booking processes for visitors.
• Handle coding, authorization, and entry of accounts payable into SAP.
• Manage records retention programs.
• Communicate effectively daily with peers and supervisors regarding project and work status.
• Participate in additional projects within seed operations and collaborate across boundaries.
• Work with breeders, BTS, and project managers to meet site needs.
• Follow GSPP rules and processes during daily operations.
• Maintain communication with third-party stakeholders and ensure proper documentation.

Follow up and regularly control expenses through SAP and POs.

Knowledge, Experience & Capabilities

Critical Knowledge

• Excellent communication skills
• Proficiency in Ariba/SAP
• Time and schedule management
• Basic understanding of farm operations
• Basic finance and accounting knowledge
• Stakeholder and community management

Critical Experience

• At least 3 years of administrative support experience
• Bachelor's degree
• Good command of English preferred

Technical, Professional, and Personal Capabilities

• Effective communication skills
• Time management skills
• Budget management skills
• Proficiency in office software applications
• Result and service-oriented mindset