Workplace Services Manager, SEA

Borr Drilling; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading company in the oncology sector is seeking a WPS Leader for its Singapore office. The role involves overseeing administrative services, managing vendor relations, and supporting various departments. Candidates should have significant experience in Workplace/Facilities, excellent communication skills, and a strong commitment to organizational standards. This position also requires fluency in English and Mandarin, alongside a Bachelor's degree.

Benefits

Competitive compensation

Shares

Learning opportunities

Benefits

Qualifications

• 10+ years’ experience in Workplace/Facilities within Pharma.
• Fluent in English and Mandarin; additional languages a plus.

Responsibilities

• Manage office operations and supervise outsourcing teams.
• Coordinate with property management for new office sites.
• Support onboarding and local office events.

Skills

Customer Service

Leadership

Organization

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

About us
BeOne is a global oncology company dedicated to discovering and developing innovative, affordable, and accessible treatments for cancer patients worldwide. Our diverse pipeline is supported by internal capabilities and collaborations, with a mission to improve access to medicines for more patients. Our team of over 10,000 colleagues spans five continents, with offices in Basel, Beijing, and Cambridge. To learn more, visit www.beigene.com and follow us on LinkedIn and X (Twitter). BeOne offers challenging and exciting opportunities for experienced professionals committed to fighting cancer.

Job Description

General Description: The incumbent will be based at the BeOne Singapore Office, overseeing Workplace Services. The role requires presence in the office 4 days a week, with on-call support as needed. The WPS Leader will lead administrative services including café, stationery, vendor management, pantry, mail/shipping, on-site events, and internal communication. This role involves creating partnerships across all levels of the organization, including property management and global teams, and serving as the main contact for facility-related matters. The incumbent must understand and apply local laws and collaborate closely with various departments such as Commercial, R&D, Legal/Compliance, Security, EHS, HR, and global WPS teams.

Essential Functions

• Manage office operations and supervise outsourcing teams.
• Establish relationships with new vendors and procure office supplies and equipment.
• Maintain contact lists for emergencies and manage vendor relationships.
• Coordinate office access, business cards, and name tags.
• Update relevant internal pages and oversee vendor onboarding.
• Handle procurement processes, payments, and invoicing.
• Provide office induction, safety, and corporate card support for new hires.
• Negotiate contracts with vendors and service providers.
• Support visitors and manage local office events and activities.
• Coordinate with property management for new office sites.
• Ensure safety during natural disasters and provide visitor support.

Stakeholder Support

• Collaborate with department leaders to meet their needs.
• Participate in leadership meetings and support call center setup.
• Manage corporate card processes and other duties as assigned by the GM.

Support for Commercial, R&D, HR, IT, EHS, and People Management

• Assist in procurement, logistics, and event management for various teams.
• Support onboarding, termination, and organizational updates.
• Manage IT stocks and Teams channels.
• Coordinate with EHS for local standards compliance.
• Develop and implement onsite service training and reporting.

Qualifications

• Bachelor’s degree preferred; 10+ years’ experience in Workplace/Facilities within Pharma.
• Excellent customer service, leadership, and organizational skills.
• Strong communication and policy interpretation skills.
• Fluent in English and Mandarin; additional languages a plus.

Additional Details

• Supervisory responsibilities include hiring and team development.
• Proficiency in Microsoft Office required.
• Travel up to 10% within SEA.
• Competitive compensation, shares, learning opportunities, and benefits offered.

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