[WEST Hospiital] Healthcare Admin Executive Assistant / Coordinator (Up 3.2K) #HJC

Recruit Express Pte Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Healthcare Admin Executive Assistant/Coordinator in Singapore. The role involves managing team meetings and resource distribution, ensuring accurate billing, and supporting clinician onboarding. Ideal candidates possess strong clerical skills, good communication abilities, and a diploma or GCE ‘A’ level. Interested candidates should contact the personnel for resume submission.

Qualifications

• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.

Responsibilities

• Verify patients' bills for all OT cases and ensure timely invoicing to vendors.
• Coordinate meetings, book venues, and arrange catering when necessary.
• Handle purchase processes from quotations to payment submission.

Skills

Clerical skills

Good communication skills

Computer skills (Word, Excel, PowerPoint)

Attention to detail

Education

GCE 'A' or Diploma in any field

Job description

[WEST Hospiital] Healthcare Admin Executive Assistant / Coordinator (Up 3.2K) #HJC

This role entails being the main coordinator in the team to manage team meetings, events and resource distribution. Staff will also be an important pillar of administration through providence of support, contributing to smooth operations of the department.

Responsibilities

• Checking and verifying patients’ bill for all OT cases, ensure correct billing to patients. Ensure invoicing is done accurately and timely to vendors for all consignment items.
• Maintain and update all contracts for implants and consumables used in OTs (e.g. pricing, purchase order start date, item code etc.).
• Monitoring of utilization for all consignment items and take action to top up when utilization is high.
• Coordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Handle purchase and work requisition processes, from calling suppliers for quotations to submitting invoices to Finance for payment.
• Support onboarding and offboarding of clinicians and department staff.
• Dispatch outgoing mails to other departments within the hospital, as well as to external parties. Distribute incoming mails to the department.
• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
• Answer phone calls, handle enquiries, record and convey messages.
• Perform any other duties assigned by supervisor.

Requirements

• GCE ‘A’ or Diploma in any field
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skill

Interested candidates may contact TELE at @jacechooo or WA at https://wa.me/[phone]. Please submit your resume to [e-mail]

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)