WAREHOUSE & LOGISTICS ADMIN ASSISTANT

Deluge Fire Protection (SEA) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics firm in Singapore is seeking an Admin Staff for Warehouse & Logistics. The role includes providing critical administrative support, coordinating deliveries, and ensuring compliance with company procedures. Ideal candidates will possess at least 1–2 years of experience and proficiency in Microsoft Office. This position offers an office-based work environment with possible overtime during peak seasons.

Qualifications

• 1–2 years’ experience in warehouse, logistics, or related administrative roles.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide administrative support to warehouse and logistics operations.
• Liaise with transporters, suppliers, and customers.
• Monitor stock levels and assist in stock counts.

Skills

Proficient in Microsoft Office

Good communication skills

Detail-oriented

Organized

Education

Minimum GCE ‘O’ Level or equivalent; Diploma preferred

Tools

Basic ERP/WMS systems

Job description

Position Title

Admin Staff – Warehouse & Logistics

Department

Warehouse & Logistics

Reports To

Warehouse & Logistics Supervisor / Manager

Job Summary

Responsible for providing administrative support to the warehouse and logistics operations, ensuring accurate documentation, efficient coordination of deliveries/shipments, and compliance with company procedures.

Key Responsibilities

• Administrative Support
• Prepare and maintain accurate records for incoming and outgoing goods.
• Update inventory and stock movement in the system.
• Prepare delivery orders, invoices, packing lists, and shipping documents.
• Handle data entry and filing of warehouse and logistics records.
• Coordination & Communication
• Liaise with transporters, suppliers, and customers for delivery arrangements.
• Coordinate with the warehouse team for loading/unloading schedules.
• Communicate shipment status updates to relevant departments.
• Inventory Control
• Assist in periodic stock counts and reconciliation.
• Monitor stock levels and inform supervisor of low inventory.
• Compliance & Safety
• Ensure documentation complies with internal SOPs and regulatory requirements.
• Maintain proper filing of all logistics-related documents.
• Other Duties
• Support other ad-hoc warehouse/logistics tasks assigned by management.
• Assist in improving workflow and administrative processes.
  
  

Requirements

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1–2 years’ experience in warehouse, logistics, or related administrative roles.
• Proficient in Microsoft Office (Excel, Word) and basic ERP/WMS systems.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to work in a fast-paced environment.
  
  

Working Conditions

• Office-based within warehouse environment.
• May require occasional overtime during peak seasons.