Vessel Procurement Officer

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the maritime industry is seeking a Procurement Officer to ensure the efficient procurement of goods and services for assigned vessels. The role involves coordinating with superintendents, managing purchase orders, and maintaining procurement records. Candidates should have a background in logistics, proficiency in ERP systems, and strong negotiation skills, along with a minimum of 3 years of relevant experience.

Qualifications

• Minimum GCE ‘O’ Level, preferred diploma in Logistics Management.
• 3-4 years experience in ship management as a procurement officer preferred.
• Resourceful, driven, proactive, with strong negotiation skills.

Responsibilities

• Coordinate procurement activities for vessels and maintain requisition records.
• Handle Purchase Orders and liaise with suppliers for timely dispatch.
• Review invoices and manage procurement arrangements effectively.

Skills

Team player

Negotiation

Interpersonal communication

Education

Polytechnic Diploma in Logistics Management

Tools

ERP

MS Excel

MS Word

Job description

The Procurement Officer works closely with the Superintendent directly for procuring and supplying of goods and services to vessels assigned to him/her. The Procurement Manager, if required shall supervise Procurement Officer to carry out the day-to-day work functions as given below:

• To comply with working instructions from the Procurement Manager.
• To maintain following :

• A full record of all requisitions received from the vessels;

• Coordination with Superintendent on requisition received from vessels;

• Initiate enquiries with company approved suppliers;

• On receipt of quotations make price comparison of the suppliers and present the data to Superintendent in-charge for approval;

• Generate a Purchase Order (PO) in ERP system and send to Supplier to get their acknowledgement of receipt of order.

• Handle allocated vessels’ procurement arrangement
• To arrange dispatch of stores/spares in close coordination with Superintendent through the most economical way but always keeping in mind urgency of goods required on board
• Liaise with vessels to update supply arrangements and also to get GRN from vessels timely.
• Review GRN and promptly clear invoices
• Keep track of PO issued, invoices received and if any Open PO. Report to Procurement Manager on a monthly basis

Job Requirement

• Minimum GCE ‘O’ Level. Polytechnic Diploma in Logistics Management or equivalent if preferred
• Well-versed with MS Excel and Word
• Knowledge of using ERP for procurement
• Good written and interpersonal communication skills
• 3 to 4 years of experience with Ship management/Owning company as procurement officer is preferred
• Resourceful, driven, proactive and independent
• Strong negotiation capability
• Team player able to work well with team members
• Ability to work in a fast-paced environment with deadlines and goals