Vessel Operations Assistant (Dry Bulk)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in maritime finance is seeking a dedicated individual to handle charter invoices and payment reconciliation. The role involves maintaining financial accuracy, coordinating with various departments, and supporting the finance team in generating reports. Candidates should possess a Diploma in Maritime Studies and have at least one year of relevant experience. Strong communication skills and an aptitude for learning are essential.

Qualifications

• Minimum 1 year of experience working in a similar role.
• Experience with intercompany or profit center setups.
• Ability to communicate clearly and accurately.

Responsibilities

• Generate hire and freight invoices for various charter contracts.
• Prepare and reconcile Post-Fixture Hire Statements and freight balances.
• Compute and settle demurrage and despatch payments for voyage charters.

Skills

Knowledge in using accounting software

Communication

Continuous learning

Education

Diploma and above in Maritime Studies

Tools

IMOS

Microsoft Business Central

Excel

Job description

Responsibilities:

• Generate hire and freight invoices for Bareboat Charters, Time Charters (In/Out), and Voyage Charter contracts.
• Coordinate with the Finance Department to ensure timely tracking and receipt of hire and freight payments.
• Prepare, reconcile, and finalize Post-Fixture Hire Statements (PFHS), Fixture Hire Statements (FHS), and freight balances with vessel owners and charterers.
• Keep hire records up to date and support the creation of weekly and monthly profit and loss reports.
• Communicate with port agents to obtain and verify estimated Port Disbursement Accounts (PDAs).
• Review and authorize final PDAs, ensuring accuracy and compliance with the charter party agreements.
• Organize pre-funding and final payments for PDAs in collaboration with the Finance team.
• Compute and settle demurrage and despatch payments for voyage charters based on contractual terms.

Requirements:

• Diploma and above in Maritime Studies.
• Minimum 1 year of experience working in a similar role.
• Knowledge in using accounting software or excel and ERP, preferably IMOS and Microsoft Business Central.
• Experienced with intercompany or profit center setups
• Strong affinity for continuous learning
• Ability to communicate clearly and accurately