Vessel Operations Assistant

SUMEC OCEAN TRANSPORTATION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing shipowner specializing in dry bulk fleet operations in Singapore is seeking a proactive Vessel Operations Assistant. The successful candidate will provide full documentation support, maintain records, and assist in internal reporting. A diploma or degree in Maritime Studies or a related field is required. Fresh graduates are welcome, and training will be provided. Join a dynamic team in a rapidly expanding company.

Qualifications

• Fresh graduates are welcome; training will be provided.
• Basic understanding of dry bulk shipping operations is preferred.

Responsibilities

• Provide full documentation support to the Vessel Operations Managers.
• Assist in document verification such as Letters of Indemnity and Charter Party checks.
• Prepare internal reports and presentation materials.

Skills

Proficiency in Microsoft Excel

Detail-oriented

Fast learner

Education

Diploma or Degree in Maritime Studies, Shipping, or Logistics

Tools

Microsoft Word

PowerPoint

Job description

Sumec Ocean Transportation Pte Ltd is a growing shipowner specializing in time charter operations of a modern dry bulk fleet. With a global client base and professional in-house teams, we are committed to delivering efficient, compliant, and value-driven shipping solutions. As we expand our operations, we are looking for a proactive and detail-oriented Vessel Operations Assistant to join our dynamic team.

Key Responsibilities

• Provide full documentation support to the Vessel Operations Managers.
• Prepare and maintain records for:
  • Post Fixture Hire Statement (PFHS)
  • Emission Trading (EUA) reconciliation and submissions
  • Time Charter In (TCI) hire raising
  • Time Charter Out (TCO) PFHS entries
  • Claims documentation and record-keeping
• Assist in document verification such as:
  • LOI (Letters of Indemnity)
  • Charter Party (CP) checks
  • Off-hire summaries and cost logs
  • Hold cleaning bonus records
  • Charterers’ expense breakdown sheets
• Prepare internal reports and presentation materials (Excel & PowerPoint)
• Maintain data collection systems and assist in updating operational databases
• Coordinate with internal departments for operational paperwork and compliance follow-ups

Requirements

• Diploma or Degree in Maritime Studies, Shipping, Logistics, or relevant field
• Fresh graduates welcome; training will be provided
• Basic understanding of dry bulk shipping operations is preferred
• Proficiency in Microsoft Excel, Word, PowerPoint
• Meticulous, detail-oriented, and a fast learner
• Ability to handle repetitive tasks with consistency and accuracy