Urgent! Personal Assistant cum admin (MNC / WFH)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruiting agency in Singapore is seeking a Personal Assistant/Admin to support the management. Responsibilities include managing calls, providing administrative support, arranging travel, and handling office supplies. The ideal candidate has a minimum diploma and 1-2 years of relevant experience, with strong proficiency in MS Office and exceptional organizational skills.

Qualifications

• Minimum of 1 to 2 years' experience in a similar role.
• Demonstrated proficiency in MS Office and other IT software.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Manage incoming calls and direct to intended recipients.
• Offer and serve beverages to the management and guests.
• Perform general administrative duties including monitoring and replenishment of pantry items.
• Arrange travel and accommodation bookings.
• Provide administrative support to the Managing Director.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Minimum Diploma education

Tools

Microsoft Office Suite

Job description

Location - One North area

Highlights:

• Basic + AWS + VB
• Personal assistant + Admin job
• MNC

Job Descriptions

• Manage incoming calls and direct to intended recipients.

• Offer and serve beverages to the management and guests.

• Collect and distribute incoming mails.

• Handle and attend to courier services.

• Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.

• Liaise with contractors and vendors.

• Order office supplies, keep inventory of stock and records of office expenses and cost.

• Arrange travel and accommodation bookings.

• Invitation letter for visa arrangement. Data roaming and SIM cards arrangement.

• Administrative support to Managing Director

• Expats support i.e., Housing, Memberships, Maintenance follow-up, Apartment handover etc. Monthly Public Holiday Notice to NOC offices.

• Filing of Confidential documents like Rental Agreements & Distributorship Agreements

• Support Corporate Events logistics where necessary.

• Assist with audit checkpoints, if any. Assets, Monthly 5S desk checks.

• Manage quarterly carpark season related matters.

• Manage rental of vehicles, petrol cards etc.

• Manage purchase of vouchers for sales department.

• Staff Pass making where necessary.

• Uniform management for Service department

• Manage contract tea lady’s claims and leave application on Coupa/HRIQ where necessary

• Any other duties and responsibilities that may be assigned to you by the management from time to time

Required Qualifications

1. Education and Experience

• Minimum Diploma education in any relevant area

• A minimum of 1 to 2 years' experience in a similar role

• Demonstrated proficiency in MS Office and other IT software

2. Technical Competencies

• Advanced proficiency in Microsoft Office Suite

• Strong documentation and record-keeping abilities

• Familiarity with office management systems and procedures

3. Professional Capabilities

• Meticulous with exceptional attention to detail and accuracy

• Strong organizational and time management skills

• Ability to maintain confidentiality with sensitive information

• Proactive and positive working attitude

• Pleasant with service-oriented personality

• Team player with excellent communication and interpersonal skills

• Ability to work independently with minimum supervision

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101