Urgent! Executive Assistant (Contract reading/Scheduling) JF35

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to support the Managing Director by managing schedules, coordinating meetings, and ensuring streamlined communication across departments. The ideal candidate possesses a degree in Business Administration or related field and has experience in supporting senior executives. Proficiency in Microsoft Office Suite is crucial, and a professional demeanor is expected.

Benefits

AWS

Variable Bonus

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Professional demeanor and appearance, with the ability to represent the MD effectively.
• Familiarity with collaboration tools and project management software.

Responsibilities

• Manage the MD’s calendar, scheduling appointments, and travel arrangements.
• Attend meetings, take notes, and prepare minutes.
• Prepare and distribute agendas, materials, and presentations.

Skills

Microsoft Office Suite

Confidentiality

Communication

Scheduling

Time Management

Education

Degree in Business Administration

Degree in Office Management

Tools

Project Management Software

Cloud Storage Platforms

Job description

SINGAPOREANS ONLY

Mon - Fri Office Hours

AWS + VB

Contract proof reading, scheduling, meeting minutes

Key Responsibilities

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.

• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.

• Attend meetings, take detailed notes, draft minutes, and track action items.

• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Requirements

• Degree in Business Administration, Office Management, or a related field.

• Proven experience as an Executive Assistant or similar role supporting senior executives.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.

• Professional demeanor and appearance, representing the MD and company with poise in diverse settings.

HOW TO APPLY:

Interested applicants, please send your latest resume to kelly.ng(at)trustrecruit.com.sg or click on “Apply Now” and provide the below details in your resume.

• Last drawn salary

• Expected salary

• Notice period

• Reason of leaving

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Jun Ping

EA Personnel Reg No: R25128522