Tender Executive / Documentation Specialist

AFOUR PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A growing trading company in Singapore is seeking an experienced professional to lead the preparation and submission of coal tender documentation for key APAC markets. The role involves coordinating with internal teams and ensuring compliance with standards. Candidates should have at least 3 years of experience in tender documentation, a degree in a relevant field, and excellent communication skills. A competitive salary and supportive work environment are offered.

Benefits

Competitive salary and performance incentives

Supportive work environment

Opportunities for career growth

Qualifications

• At least 3 years of experience in tender documentation and submissions.
• Familiarity with coal, nickel, and bulk commodity industries in the APAC region.
• Excellent communication skills in English; Mandarin or Hindi is a plus.

Responsibilities

• Lead preparation and submission of coal tender documentation.
• Coordinate with internal teams for compliance and quality.
• Monitor industry developments and tender opportunities.

Skills

Tender documentation

Strong organizational skills

Written and verbal communication

Familiarity with coal industry

Proficiency in Microsoft Office

Education

Diploma or Degree in International Trade, Business, Procurement, or Supply Chain

Tools

Document management tools

Job description

Overview

• Lead the preparation and submission of coal tender documentation for government and private sector bids in key APAC markets, particularly China, India, and Southeast Asia.
• Coordinate with internal teams (trading, legal, finance, and operations) to ensure all coal tender proposals meet compliance and quality standards.
• Review and analyze tender documents to ensure that all requirements, terms, and conditions are fully understood and addressed.
• Prepare accurate and compelling technical and commercial bids for coal supply agreements and related contracts.
• Secondary involvement in nickel and other commodity tenders, ensuring that submissions are consistent with market requirements and company standards.
• Maintain an organized database of previous tender documents, proposals, and feedback to improve future submissions.
• Monitor industry developments and stay updated on coal, nickel, and bulk commodity tender opportunities across the region.
• Follow up on tender results and participate in post-bid debriefs to gather feedback and improve future submissions.

Requirements

• Diploma or Degree in International Trade, Business, Procurement, Supply Chain, or related field.
• At least 3 years of experience in tender documentation and submissions, with a primary focus on coal tenders (preferably in the energy or commodities sectors).
• Familiarity with coal, nickel, and bulk commodity industries in the APAC region (China, India, ASEAN markets).
• Strong organizational skills and the ability to manage multiple tender processes and deadlines.
• Excellent written and verbal communication skills in English; proficiency in Mandarin or Hindi is a plus.
• Proficient in Microsoft Office Suite and document management tools.
• Knowledge of international trade terms (Incoterms), shipping and contractual documentation is an advantage.

Why Join Us

• Be part of a dynamic and growing trading company with exposure to coal, nickel, and other critical commodities in the APAC region.
• Opportunity to work on high-profile international tenders and expand your professional expertise.
• Competitive salary and performance incentives.
• Supportive work environment with opportunities for career growth and development.

How to Apply

Interested candidates, please submit your CV and a cover letter detailing your experience in coal tenders and commodities documentation via the platform or email to: [e-mail]