TEMPORARY HR ADMINISTRATOR

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading international school in Singapore is seeking a TEMPORARY HR ADMINISTRATOR. The role involves managing HR processes such as recruitment, onboarding, and maintaining HR systems. Suitable candidates should possess experience in HR administration, excellent skills in communication, and the ability to manage sensitive information. The position offers a dynamic work environment within a dedicated HR team, contributing to a positive staff experience.

Qualifications

• One year's experience in an HR administrative role, or related area.
• Excellent communication skills, both verbal and written, in English.
• Ability to handle sensitive information and maintain confidentiality.

Responsibilities

• Assist with the management and maintenance of HR systems and job portals.
• Liaise with candidates and hiring managers to arrange interviews and assessments.
• Support the HR Team in MOM pass processing and ensuring timely renewals.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Job description

Join a leading international school and enjoy:

• 5-day work week;
• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);

Dulwich College (Singapore) is looking for an organized and approachable TEMPORARY HR ADMINISTRATOR. The right candidate will have the opportunity to work with a dynamic HR team, managing efficient HR processes and contributing to a warm, welcoming staff experience at every stage.

The main duties and responsibilities of the role are as follows:

Recruitment, Induction & Onboarding

• Assist with the management and maintenance of HR systems and job portals;
• Ensure openings on relevant job portals are compliance with regulations (e.g. TAFEP, FCF, PDPA)
• Liaise with candidates, hiring managers and external providers to arrange interviews and assessments;
• Assist in the vetting of candidates including requesting and verifying references and qualifications, and police checks;
• Assist to prepare contracts of employment, engage with new recruits to prepare for their commencement; create an induction plan for new starters;
• Create an e-file and a hardcopy personal file ensuring all relevant documentation is in place and verified;
• Liaise with other departments to manage the onboarding of new employees, and ensuring that all databases and systems are updated accordingly.

General HR

• Support the HR Team in all MOM pass processing and ensuring that renewals are conducted in a timely manner, and accurate records are kept;
• Assist with the timely registration and updates with the Council of Private Education;
• Manage the administration and organisation for starters and leavers; and liaise with respective departments for their on-boarding and off-boarding matters;
• Manage administration and updates for the e-Leave system;
• Keep filing and administrative organisation of the department up-to-date and effective.

All other duties commensurate with the post.

The successful candidate will have:

• One year's experience in an HR administrative role, or related area (Fresh graduates are welcome to apply);
• Experience in a customer-facing role, providing advice and support to both internal and external stakeholders;
• Experience in a busy working environment, multi-tasking and handling conflicting demands;
• Experience of working in an education environment would be desirable;
• Excellent communication skills, both verbal and written, in English;
• Excellent inter-personal skills and the ability to build strong working relationships across the organisation;
• A meticulous approach to tasks, with strong attention to detail;
• The ability to handle sensitive information, maintaining confidentiality at all times;
• Excellent administrative and organisational skills, and the ability to work independently and manage own time effectively;

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references. You can find information about Safeguarding at our College, including the Student Safeguarding Policy, at our website: https://singapore.dulwich.org/our-college/safeguarding

PEI Registration Number: 201027137D

Period of Registration: 09 January 2024 to 08 January 2028