Temporary Executive (Secretariat Administration & Operations)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The National University of Singapore seeks a Temporary Executive for Secretariat Administration & Operations at the Kent Ridge Campus. The role involves providing comprehensive administrative support to the Head of Department while coordinating meetings, managing faculty reviews, and orchestrating office operations. The successful candidate will possess a recognized university degree with significant relevant experience, strong time management, and interpersonal skills, along with proficiency in Microsoft Office.

Qualifications

• Relevant experience in a similar capacity, preferably in tertiary institutions.
• Must be independent, meticulous, and good at multi-tasking.

Responsibilities

• Provide administrative and secretariat support to HoD.
• Manage Faculty staff Annual Reviews and Campus Visits.
• Coordinate meetings, including Department Faculty Meetings.

Skills

Time management

Problem-solving

Interpersonal skills

Proficient in Microsoft Office

Education

Recognised University degree

Job description

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Language View profile Job Description Job Alerts Link Apply now Job Title: Temporary Executive (Secretariat Administration & Operations) Posting Start Date: 22/04/2025 Job Description:

Job Description

Primary:
• Secretary to HoD, providing full administrative and secretariat support to HoD.
• Administrator for Faculty staff Annual Reviews, managing matters pertaining to (Appointment, Promotion & Tenure).
• Administrator for Peer Review (online system which is required for faculty re-appointments, P&T and MTAR). Work with HoD to nominate Department Evaluation Committee (DEC).
• Administer the Department general email account (ECE Dept Secretary), disseminate emails to all staffs, filter/redirect important emails to the relevant staff.
• Administrator for Campus Visits (for new recruits).
• Coordinating agenda items/arranging meetings which includes;
- Department’s Management Committee (DMC) meeting
- Department Meeting / Retreat / other ad-hoc Department events
- Department Industry Advisory Boards (IAB) Meetings (with industry personnel)

Secondary:
• Maintain / updating staff movement for all ECE staff
• Maintain / updating email distribution list
• Updating general office organisation chart, dept committees/taskforces, job duties of admin, staff directory in ECE intranet/website, etc.
• Schedule and collate papers for the Dept Faculty Meetings
• Arrange for academic staff room, issuing of room keys, housekeeping of key box list for labs and staff room, coordinate name plate for new staff, etc.
• Create, update and assign mailboxes in the dept mailing room for labs, staff.
• Update liability clearance for Academic (Faculty), Non-Academic staff.
• Exam related matters: Exam question safekeeping, exam script check, etc.
• Facilities Coordinator - to handle any request for new equipment purchases in ECE General Office.
• Other administrative tasks / ad-hoc duties upon request.

Qualifications

• A recognised University degree
• Relevant working experience with significant exposure in a similar capacity, preferably in tertiary institutions
• Possess good time management skills and be proactive in problem-solving
• Independent, meticulous, good interpersonal skills
• Committed, willingness to learn, able to multi-task
• Proficient in Microsoft Office applications

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Electrical and Computer Engineering

Employee Referral Eligible: No

Job requisition ID : 28039

Apply now

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