Temporary Administrative Support Assistant

PINSENT MASONS MPILLAY LLP; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A legal firm in Singapore is seeking an Administrative Support Assistant to ensure smooth administrative operations. Responsibilities include document handling, scheduling, and supporting finance tasks. Candidates should have relevant administrative experience, strong organization skills, and proficiency in Microsoft Office. This is a temporary position for approximately 4 to 6 weeks, and immediate availability is preferred.

Qualifications

• Previous experience in an administrative role, preferably in a legal or professional services setting.
• Strong organizational and time management skills.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Handle printing, binding, photocopying, scanning, and filing of documents.
• Schedule appointments, meetings, and manage calendars.
• Support billing, invoicing, and basic finance tasks.

Skills

Organizational skills

Time management

Communication skills

Interpersonal abilities

Multitasking

Education

Diploma or degree in business administration or a related field

Tools

Microsoft Office (Word, Excel, Outlook)

Intapp

Aderant

Job description

Note: This is a temporary position with an expected duration of approximately 4 to 6 weeks, and we are seeking candidates who are available to start immediately.

About the Role

We are seeking a reliable and organised Administrative Support Assistant to join our legal firm. The ideal candidate will support our Legal PAs in their duties to ensure the smooth running of administrative processes and daily operations. This role is essential in maintaining a professional and efficient environment for both staff and clients.

Key Responsibilities

• Handle printing, binding, photocopying, scanning, and filing of documents (both physical and electronic)
• Handle document formatting requests
• Maintain organized filing systems for legal documents and correspondence
• Schedule appointments, meetings, and manage calendars
• Ad hoc travel arrangements for fee earners
• Assist with the matter opening process
• Assist in preparing letters, and legal correspondence
• Support billing, invoicing, and basic finance tasks
• Ensure confidentiality and secure handling of sensitive information
• Ad hoc front desk duties as required, including answering calls, emails and greeting clients
• Perform other general administrative tasks as required

Requirements

• Previous experience in an administrative role, preferably in a legal or professional services setting
• Previous experience using Intapp and Aderant preferable
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work independently in a fast-paced environment
• High level of discretion and confidentiality

Preferred Qualifications

• Diploma or degree in business administration or a related field
• Familiarity with legal terminology and document handling is an advantage