Temp, Snr/Executive Assistant (6 to 12 months contract)

Woodlands Health; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated Administrative Coordinator to support compliance and operational tasks. This role is vital for ensuring smooth execution of assessments and staff training, allowing the core team to focus on critical data protection responsibilities. You will play a key role in organizing meetings, tracking compliance activities, and maintaining accurate documentation. If you are detail-oriented and thrive in a dynamic environment, this opportunity is perfect for you to contribute to a progressive healthcare initiative.

Qualifications

• Minimum 2 years of experience in administrative coordination or compliance support.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Coordinate logistics for assessments and manage meeting schedules.
• Track staff eLearning completion statuses for compliance.

Skills

Administrative Coordination

Compliance Support

Communication Skills

Organizational Skills

Microsoft Office Suite

Education

Diploma or Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Company description:

Woodlands Health (WH) provides care for the North-Western population in Singapore. We will operate a purpose-built integrated Campus set to open progressively from 2023. The Campus will include a fully integrated acute and community hospital, specialist outpatient clinics, intermediate and long-term care facilities and green healing spaces. We will offer a comprehensive range of acute, sub-acute, rehabilitative and transitional care services, working closely with partners to deliver seamless care within and beyond our Campus. Since 2016, WH has started serving and empowering residents in their health journey through our Community Nurse Posts and outreach efforts. In September 2020, WH introduced the GPFirst Programme in the North and opened the first community-based Urgent Care Centre at Kampung Admiralty making urgent care more accessible to residents living nearby.

Job description:

This role plays a crucial part in coordinating administrative and operational tasks related to compliance, certification, and incident management. As a key support member, you will enable the core team to focus on vital data protection responsibilities by ensuring the smooth execution of assessments, staff training tracking, and communications.

JOB RESPONSIBILITIES

Assessment

• Support and Coordinate logistics for Desktop and Onsite assessments conducted by the Assessment Body (AB).
• Schedule and arrange meetings between the AB and departmental representatives.
• Collaborate with team members to request and gather necessary documentation for the assessment process.

Administrative Coordination

• Organize and schedule internal workgroup meetings efficiently.
• Plan and coordinate the logistics for lunch talks at WH, including invitations and presentation materials.
• Track and update staff eLearning completion statuses in iConnect to ensure compliance.

Communication & Follow-Ups

• Draft and send initial emails to relevant staff for Data Loss Prevention clarifications.
• Monitor email responses, ensuring timely provision of clarifications and necessary attachments.
• Follow up on outstanding inquiries to prevent delays in communication.

General Support

• Maintain accurate documentation and records related to assessments and compliance activities.
• Provide additional administrative and coordination support as required by the team.

JOB REQUIREMENTS

• A diploma or bachelor's degree is preferred.
• A minimum of 2 years of work experience, ideally in the healthcare industry, focusing onadministrative coordination, compliance support, or project assistance.
• Excellent communication and follow-up skills.
• Strong organizational skills with keen attention to detail.
• Ability to manage multiple tasks effectively and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Capacity to work independently while coordinating with multiple stakeholders.