Technical Assistant (Ship Management)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

A leading company in the marine industry is seeking a support specialist to assist the Technical Superintendent. This role involves responsibilities such as managing vessel certificates, providing technical support, and ensuring smooth operations in various maritime activities. The ideal candidate will hold a diploma and have at least three years of relevant experience, demonstrating self-drive and multitasking abilities.

Qualifications

• Diploma in a related field or discipline.
• At least 3 years of relevant experience in the marine industry is mandatory.
• Self-driven and able to multitask effectively.

Responsibilities

• Provide support to the Technical Superintendent with HSSEQ management system upkeep.
• Monitor Class and Flag status for vessels and schedule surveys.
• Assist in drafting the annual budget for vessel-related financial plans.

Skills

Self-driven

Multitasking

Technologically inclined

Education

Diploma in related field

Tools

ERP systems

Job description

Functions and Responsibilities

• Provide support to the Technical Superintendent in the upkeep and revision of the HSSEQ management system.
• Monitor the status of Class and Flag for all vessels and schedule required surveys or services.
• Oversee the management of ship certificates using digital storage systems and the DANAOS platform.
• Follow up on vessel repairs and maintenance as arranged by the Superintendent in coordination with the vessel’s purchasing officer.
• Aid in drafting the annual budget and tracking vessel-related financial plans.
• Assist in preparing specifications and obtaining import quotations related to dry docking activities.
• Help assemble docking reports as provided by the Superintendent.
• Handle purchasing needs as assigned by the Superintendent, including coordination with the Purchasing team.
• Deliver remote technical support to Superintendents when vessels are offline or when they are travelling.
• Assist in compiling and submitting technical and management-level reports.
• Maintain organized filing systems for certificates and technical reports received from vessels, transitioning to electronic storage via DANAOS.
• Keep the intranet-based electronic filing updated with any changes in fleet or organizational structure.
• Send official documentation to vessels, prepare correspondence, and follow up on replies.
• Manage travel arrangements and related logistics for Technical Superintendents.
• Provide updated Class survey status as requested by the Marine or Technical Superintendent.
• Coordinate warehouse access for ship manuals and document storage or retrieval.
• Control and track documentation flow, including mail and invoices sent to ships or internal personnel.
• Offer administrative support to fleet staff when needed.
• Track, coordinate, and manage logistics for LO and grease sample analysis across the fleet.
• Monitor the status of ship-specific manuals such as SOPEP and SMPEP, including Class approvals and vessel distribution.
• Attend Technical Department meetings, record notes, and distribute meeting minutes appropriately.

Job Requirements:

• Diploma in a related field or discipline
• At least 3 years of relevant experience in the marine industry is mandatory
• Self-driven with the ability to multitask effectively
• Technologically inclined and comfortable using ERP systems