Technical Assistant (Claims)

INNERGY CONSULTING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global shipping consulting firm in Singapore seeks an experienced Technical Assistant (Claims) to coordinate marine fuel disputes. Responsibilities include logging claims, drafting communications, and maintaining documentation. The ideal candidate needs a diploma or degree related to business or maritime operations, and at least 2 years of experience in a bunker trading or marine fuels environment. A certificate in bunkering operations is preferred. Competitive compensation offered.

Qualifications

• Minimum 2 years of experience in a bunker trading company or marine fuels environment.
• Experience with claims handling, operations support, or vendor documentation.
• Comfortable working in digital environments.

Responsibilities

• Log incoming claims into the internal claims system.
• Draft and issue formal communications to customers and suppliers.
• Monitor the status of active claims and maintain a clear audit trail.

Skills

Attention to detail

Written communication

Document control

Familiarity with marine fuel specifications

Education

Diploma or Degree in Business, Shipping, Maritime Operations

Certificate in Bunkering Operations & Management

Job description

We are looking for an experienced and detail-oriented Technical Assistant (Claims) for one of our global shipping clients. The role will be involved in the end-to-end coordination of marine fuel disputes, ensuring compliance, accuracy, and structured communication throughout the claim lifecycle. The ideal candidate should have a min 2 years of experience in a bunker trading company or marine fuels environment, with exposure to claims handling, operations support, or vendor documentation.

Responsibilities:

• Accurately log all incoming claims into the internal claims system and upload supporting documentation in line with company SOP.

• Draft and issue formal communications to customers and suppliers using company-approved templates.

• Review and organise all technical and commercial documentation required to support each claim, including BDNs, CoQs, surveys, and laboratory reports.

• Ensure all verbal and WhatsApp communications are formally recorded and confirmed via email.

• Monitor the status of active claims, maintaining a clear audit trail and timeline for each case.

• Categorise and escalate claims appropriately using the company’s Claim Involvement Matrix.

• Assist in the preparation and documentation of financial settlements, including processing of credit notes.

• Contribute to supplier performance evaluations and assist in updating internal records following claim closures.

• Ensure full compliance with ISO 9001 quality procedures and ISCC EU framework requirements.

Qualifications:

• Diploma or Degree in Business, Shipping, Maritime Operations, or a related field.

• Certificate in Bunkering Operations & Management (Lloyd’s Maritime Academy) and/or IBIA Alternative Fuels training is preferred.

• Minimum 2 years of experience in a bunker trading company or marine fuels environment, with exposure to claims handling, operations support, or vendor documentation.

• Strong attention to detail with a clear and methodical approach to document control.

• Proficient in written communication and confident in drafting structured, professional emails.

• Familiarity with marine fuel specifications (ISO 8217), MARPOL Annex VI, and commercial terms (e.g., BIMCO, supplier GTCs) is advantageous.

• Comfortable working in digital environments, including CRM systems, shared drives, and collaborative platforms.

We regret that only shortlisted candidates will be notified. Thank you for your understanding!