Team Secretary (Engineering)

MEINHARDT (SINGAPORE) PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering consultancy in Singapore is seeking an experienced secretarial professional to support project teams and tender submissions. Key responsibilities include organizing meetings, monitoring project statuses, and handling correspondence. The ideal candidate has a diploma in a relevant field and at least 5 years of experience. Proficiency in MS Office is essential and immediate availability is a plus.

Qualifications

• Minimum 5 years of experience in similar capacity.
• Previous experience in supporting engineering project teams & tender submissions preferred.
• Proficient in MS Office Tools (Word, Excel, Power Point, Outlook).

Responsibilities

• Support daily activities of the Team Leaders and project teams.
• Arrange internal and external meetings, setup virtual meetings.
• Monitor and track status of projects.

Skills

Interpersonal skills

Communication skills

Organizational skills

MS Office proficiency

Education

Diploma or equivalent Secretarial qualification

Job description

Secretarial Duties

• Support daily activities of the Team Leaders and project teams
• Take instructions and respond to emails / letters
• Arrange internal and external meetings, setup virtual meetings via Teams
• Receive guests and arrange meeting rooms, refreshments and presentations
• Handle travel arrangements - flight reservation, hotel accommodation
• Data entry and update of clients’ database / name cards
• Cover the reception counter whenever required

Tendering Duties

• Coordination and compilation of bid documents, tender questionnaires and pre-qualifications, preparation of presentation materials, reports, specifications, fee & submission proposals for the project team
• Monitor and track status of projects
• Attend project meetings and take meeting minutes

Job Requirement

• Possess a Diploma or equivalent Secretarial qualification
• Minimum 5 years of experience in similar capacity
• Previous experience in supporting engineering project teams & tender submissions is preferred
• Possess excellent interpersonal and communication skills
• Good initiative, well organized, meticulous and able to work independently
• Proficient in MS Office Tools (Word, Excel, Power Point, Outlook)
• Ability to start work immediately or within short notice is highly advantageous