Team Executive Assistant - Single Family Office

Company Overview:

Our client is a leading single-family office headquartered in Asia. With over 10,000 employees employed across their portfolio companies and operational businesses across sectors like financial services and aviation, they are well known for their strategic investments and meaningful impact.

Job Summary:

As a Team Assistant, you will play a crucial role in supporting multiple executives with a wide range of administrative and support tasks. This role is highly front facing and will involve hosting VIP guests and covering receptionist duties. The candidate we are looking for is one who conducts herself thoughtfully and professionally, and has a positive and accommodating character to do whatever it takes to provide the best quality of support possible.

Key Responsibilities:

1. Provide calendaring support to 3-4 executives, including scheduling meetings and executing logistics.
2. Handle end-to-end travel coordination and expense reimbursements for the team.
3. Prepare confidential and sensitive documents with discretion and accuracy.
4. Support office administration and facilities management including maintenance of facilities and amenities, pantry, managing courier services, procurement of supplies.
5. Adhoc HR coordination and event support where required.

Requirements:

1. Minimum 3-6 years of relevant experience in an Executive Assistant or Personal Assistant role, ideally in investment/ family offices.
2. Demonstrated integrity and discretion with high attention to detail and resourcefulness in a fast-paced environment.
3. An understanding of luxury service standards and etiquette, or a strong background in high-touch service industries (e.g., luxury hospitality or aviation) is highly valued.
4. Strong organisational and time-management skills.
5. Excellent communication and interpersonal skills, and the polish and presentation to do well in client-facing settings.
6. Positive and hands-on attitude to go the extra mile to provide the best service possible.

This role provides you with the rare opportunity to work closely with an influential UHNW (Ultra High Net Worth) family, with exposure to an exclusive, high calibre network and lifestyle. You'll gain invaluable experience in managing detailed logistics and itineraries within a sophisticated environment that emphasises high standards of service.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.