Team Coordinator - (MNC / Tech)

Morgan McKinley; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Morgan McKinley is seeking a structured Team Coordinator to provide high-level administrative and operational support to executive leadership and department operations. The role requires managing competing priorities, handling sensitive data discreetly, and ensuring alignment across fast-paced teams.

The ideal candidate has 2–3 years in admin or executive support, with strong time management and proficiency in Microsoft Office or Google Workspace.

Qualifications

• Bachelor's degree or equivalent is required.
• 2–3 years of admin, team coordination or executive support experience preferred.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Oversee executive scheduling, resolve calendar conflicts and manage leadership engagements.
• Organize internal and cross-departmental meetings with agenda, distribution and action tracking.
• Coordinate end-to-end travel logistics including flights, itineraries, visas and expenses.
• Process expense reimbursements and assist with invoicing needs.
• Draft communications, presentations and leadership documents.
• Serve as a central point of contact between executive offices, departments and external stakeholders.
• Assist with onboarding, venue sourcing and ad-hoc department initiatives.

Skills

Time management

Organizational skills

Discretion

Autonomy

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are seeking an organized, resilient, and proactive Team Coordinator to deliver high-level administrative and operational assistance to executive leadership and department operations. This role requires handling competing priorities, managing sensitive data discreetly, and ensuring efficient cross-functional alignment in a fast-paced environment.

Key responsibilities

• Oversee executive scheduling, resolve calendar conflicts, and maintain complete visibility over upcoming leadership engagements.

• Organize internal and cross-departmental meetings, including setup, virtual links, agenda preparation, document distribution, and action-item tracking.

• Handle end-to-end travel logistics, including flight bookings, detailed itineraries, visa processing, and expense management.

• Process expense reimbursements, compile claims, monitor payments, and assist with general invoicing needs.

• Draft and edit key communications, presentation decks, operational reports, and leadership documentation.

• Act as a central point of contact between executive offices, department members, and key external stakeholders.

• Maintain confidential records and support general team operations, including onboarding activities, venue sourcing, and ad-hoc department initiatives.

About you

• Bachelor's Degree or equivalent

• 2 to 3 years of experience in an administrative, team coordination, or executive support role.

• Proven proficiency with digital productivity tools (Microsoft Office or Google Workspace).

• Outstanding time management and organizational capabilities with strong attention to detail.

• Demonstrated discretion when handling confidential information.

• Ability to work autonomously and manage ambiguity with minimal direct supervision.

• Previous experience supporting leadership within tech, engineering, or fast-growing business environments.

• Basic exposure to corporate procurement, finance tracking, or cross-functional project management.