Team Assistant (6 Months Contract)

MICHAEL PAGE INTERNATIONAL PTE LTD; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A global hedge fund in Singapore is seeking an Administrative Support to manage office operations and vendor relations. The ideal candidate should have at least 3 years of experience as a receptionist, strong multitasking abilities, and proficiency in MS Office. This role provides exposure to both administrative functions and cross-functional team support in a fast-paced environment.

Benefits

Opportunities for professional exposure

Collaborative work environment

Qualifications

• 3 years of receptionist and admin experience.
• Ability to manage administrative tasks and support the management team.
• Strong business acumen and adaptability.

Responsibilities

• Coordinate with vendors and building management.
• Oversee general office maintenance.
• Handle incoming phone calls and welcome visitors.

Skills

Receptionist experience

Multitasking

MS Office proficiency

Job description

• Opportunities for professional exposure
• A collaborative and inclusive work environment.

About Our Client

A global hedge fund with a strong presence in Singapore, known for its focus on macro trading and a high-performance, fast-paced work environment.

Job Description

• Coordinate with vendors and building management for any related issues
• Oversee general office maintenance (e.g., lighting, air-conditioning, cleaners)
• Track invoice payments using petty cash and retain receipts for month-end submission to Larissa
• Handle incoming phone calls
• Assist with welcoming visitors and onboarding new joiners
• Manage incoming and outgoing mail
• Arrange and set up meeting rooms
• Prepare NDAs and follow up with new vendors for completion
• Support event preparation, including sending email reminders and tracking responses
• Be involved in ad-hoc admin tasks

The Successful Applicant

• Has 3 years of receptionist and admin experience
• Strong business acumen, multitasking skills, with the ability to manage administrative tasks, support management team, and ensure smooth office operations.
• Team player, work independently, take the initiative, and adapt to evolving responsibilities.
• Proficiency in MS Office

What's on Offer

This role offers exposure to office operations and vendor management in a fast-paced, professional environment, with opportunities to take ownership of key administrative functions and support cross-functional teams.