Team Assistant

BMW ASIA PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the automotive industry is seeking a Team Assistant to manage administrative tasks, prepare budgets, and facilitate communication within and outside the department. The ideal candidate should have a Business degree and at least five years of relevant experience, showcasing strong organizational and interpersonal skills. This role offers the opportunity to work in a dynamic environment and interact with diverse teams.

Qualifications

• Minimum five years’ office management or administrative experience.
• Ability to acquire knowledge of departmental program structure.
• Experience working cross-functionally and internationally.

Responsibilities

• Perform complex administrative and secretarial duties.
• Manage schedule and arrangement of the Head of the Department.
• Prepare budgets and track expenditures.

Skills

Interpersonal skills

Organizational skills

Independence

Cross-functional collaboration

Education

Business degree

Job description

Team Assistant

What awaits you?

• Perform a variety of responsible, confidential and complex administrative, technical and secretarial duties
• Assist in the preparation of budgets, prepare expenditure estimates, gather and organize supporting data
• Monitor individual accounts within these budgets to track expenditures and to alert responsible parties to potential overspending
• Act as a liaison with other departments, staff, outside agencies and the markets and you ensure the efficient operation of the office
• Manage the schedule and arrangement of the Head of the Department and act as administrative assistant, manage calendars and schedules, screen callers and arrange appointments, meetings and conferences
• Maintain a management information system for the department including the preparation of reports
• Prepare for minutes-taking at meetings
• Initiate correspondence on a variety of matters requiring an in-depth understanding of department policies, procedures and company ordinances

What should you bring along?

• Business degree in Business or related fields of study.
• Minimum of five years office management or increasingly responsible secretarial/ administrative experience
• Ability to quickly acquire knowledge of departmental program structure (mission, goals and objectives), department policies and procedures.
• Experience of working cross functionally and internationally
• Meticulous and independent worker.
• Strong interpersonal and organizational skills.

We encourage diverse candidates with diverse backgrounds to apply!