Team Administrator

Drake Business Services Asia (Philippines), Inc.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly motivated Team Administrator to support a leading global financial institution in Singapore. This role involves managing communications, organizing meetings, and providing exceptional visitor management. With a strong emphasis on career growth and employee recognition, this position offers a unique opportunity to work within a dynamic environment. If you have a background in business administration and extensive experience in administration, this is the perfect chance to join a forward-thinking company dedicated to service excellence.

Benefits

Career growth opportunities

Employee recognition program

Opportunities to work with international brands

Qualifications

• 10-12 years of relevant experience in administration.
• Experience managing international stakeholders is preferred.

Responsibilities

• Manage emails and general correspondences efficiently.
• Coordinate meetings and handle logistics for events.
• Assist in training enrollment and orientation of new employees.

Skills

Communication Skills

Customer Service Skills

Organizational Skills

Meeting Management

Event Management

Education

Degree in Business Administration

Tools

Microsoft Office Suite

Job description

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Drake Business Services Asia is a leading Managed Services with offices across APAC, helping our clients to focus on what they do best.

We’re looking for a highly motivated Team Administrator to support a leading global financial institution in the Corporate and Investment banking industry in Singapore.

Why Join Our Team?

We value our team members and are committed to fostering your career aspirations. We offer:

Opportunities to work within leading international brands

Strong career growth opportunities

Employee recognition and reward program

Responsibilities:

Mails and general correspondences

Responding to emails and follow up when necessary

Distributing incoming faxes to various team members

Meeting Management

Booking of meeting rooms and ensuring all necessary equipment is set up before commencement of meeting

Sending out calendar invite to respective parties

Preparing of reports and presentation materials

Booking of Hotel and Air Tickets in accordance with Client’s travel policy

Submitting necessary documents for travelers

Submitting travel approval & meeting agenda

Events Management

Booking of event venue

Handling logistics for external meetings

Call Management

Handling all telephone calls and messages in a timely and professional manner

Visitor Management

Attending to all guests in a friendly and professional manner

Other Duties

Administering expense claims in adherence to existing guidelines

Orientation of new employees in the team

Assisting in training enrolment

Updating of contact databases and department leave calendars

Back up for reception duties during Receptionist lunch time and toilet breaks

Back-up for PA to Senior Country Manager in the absence of Administrator

Other Administration duties as required by the Client (including file management and archive)

Sending of corporate gifts and greeting cards during festive occasions, maintain general workplace cleanliness.

Qualifications:

A Degree in Business Administration or related courses

With 10-12 years of relevant experience

With relevant background in Banking is preferred or from financial institutions

Experience managing international stakeholders

Reception, telephone service, and customer service skills

Excellent written and spoken English communication skills (email, business calls, etc.)

Knowledge on basic PC operation

Amenable to work in standard working hours in Singapore office

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Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Team Administrator?

Human Resources & Recruitment 51-100 employees

Drake Business Services Asia (DBSA) is the official provider of Swiss Post Solutions’ (SPS) services and technology in Asia Pacific Countries Including Australia, New Zealand, Taiwan, Philippines and Japan. DBSA is a joint venture with Drake International which has been in business for 60 years and brings a wealth of expertise in all aspects of human resource management as well as extensive local presence and expertise in the Asia Pacific Market. Drake and SPS create a unique combination that has proven to deliver differentiated value to clients in Asia Pacific.

DBSA’s value proposition is to achieve service improvements and sustainable cost reductions through better use of resources and replacement of manual processes with leading edge technology solutions.

Swiss Post Solutions (SPS) is a global leader in the provision of document and business process outsourcing services to public and private sector organisations. With around 7,000 people working across Europe, North America, the Middle East and Asia and with access to an extensive partner network, we can offer access to a logistics network that spans the globe.

As a group SPS has global reach currently providing physical and digital solutions across 16 countries. SPS is the 3rd largest provider of mailroom services in the world and currently manages more than 250 onsite mailrooms, handles 3.2million customer calls, 23million personalised calls and more than 1billion personalised mailings for clients worldwide

SPS monitors developments in the digital world, at the same time facilitating the coexistence of physical and electronic information carriers. Its aim is to simplify communication between companies and their customers. With its “Swiss Post” brand, SPS represents innovation, dynamism and flexibility.

OUR VISION

The recognized leader in the transformation and management of physical and digital document and office management services.

OUR MISSION

Creating, maintaining and renewing innovative solutions for our clients that meet expectations, deliver improved services, tangible benefits and reduced total cost of ownership

CLIENT BENEFITS

-Reduce total cost of ownership

-Improve business efficiency

-Consolidate services on and off site

-Effectively manage business outcomes

-Focus on your core business

Drake Business Services Asia (DBSA) is the official provider of Swiss Post Solutions’ (SPS) services and technology in Asia Pacific Countries Including Australia, New Zealand, Taiwan, Philippines and Japan. DBSA is a joint venture with Drake International which has been in business for 60 years and brings a wealth of expertise in all aspects of human resource management as well as extensive local presence and expertise in the Asia Pacific Market. Drake and SPS create a unique combination that has proven to deliver differentiated value to clients in Asia Pacific.

DBSA’s value proposition is to achieve service improvements and sustainable cost reductions through better use of resources and replacement of manual processes with leading edge technology solutions.

Swiss Post Solutions (SPS) is a global leader in the provision of document and business process outsourcing services to public and private sector organisations. With around 7,000 people working across Europe, North America, the Middle East and Asia and with access to an extensive partner network, we can offer access to a logistics network that spans the globe.

As a group SPS has global reach currently providing physical and digital solutions across 16 countries. SPS is the 3rd largest provider of mailroom services in the world and currently manages more than 250 onsite mailrooms, handles 3.2million customer calls, 23million personalised calls and more than 1billion personalised mailings for clients worldwide

SPS monitors developments in the digital world, at the same time facilitating the coexistence of physical and electronic information carriers. Its aim is to simplify communication between companies and their customers. With its “Swiss Post” brand, SPS represents innovation, dynamism and flexibility.

OUR VISION

The recognized leader in the transformation and management of physical and digital document and office management services.

OUR MISSION

Creating, maintaining and renewing innovative solutions for our clients that meet expectations, deliver improved services, tangible benefits and reduced total cost of ownership

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