T&T Associate - Executive Assistant - SG

Deloitte PLT; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a proactive Executive Assistant to support Senior Executive Directors in a dynamic environment. This role involves managing schedules, coordinating meetings, and ensuring seamless travel logistics. Ideal candidates will possess strong organizational skills, a keen ability to handle confidential materials, and exceptional communication abilities. Join a forward-thinking team dedicated to making a positive impact and fostering a culture of respect and inclusion. If you thrive in a fast-paced setting and are eager to contribute to meaningful initiatives, this opportunity is perfect for you.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Strong organizational and time-management skills in a fast-paced environment.

Responsibilities

• Manage schedules, travel arrangements, and appointments for executives.
• Handle confidential materials and assist in meeting logistics.

Skills

Organizational Skills

Time Management

Communication Skills

Confidentiality

Microsoft Office Proficiency

Flexibility

Education

Diploma in Business Administration

Tools

Concur

Microsoft Office

Job description

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Date: 11 Apr 2025

Service Line / Portfolios: Business Operations/Office Services

Location:

Singapore, Singapore, SG

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

An Executive Assistant plays crucial role in supporting high-level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executive Directors.

Responsibilities:

1. Manage and maintain Partners schedules, appointments, travel, hotel and visa arrangements

• Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off-site meetings) if required
• Arrange travel logistics, including hotel bookings, flights and Visa when required
• Working closely with mobility team to ensure compliance with the latest travel protocols

2. Submit executives’ timesheets and expense claims

• Ensure timely submission of timesheets and expense claims via Concur for Executive Directors.

3. Schedule and coordinate calls, meetings/events, and meeting logistics

• Handle confidential materials as required
• Assist in compiling and producing meeting presentation materials
• Prepare and edit correspondence & communication
• File and retrieve documents and reference materials
• Attend meetings and accurately record meeting minutes when required.

4. Receive and interact with guests/visitors

• Provide executive assistance support to visiting Executive Directors, as needed

5. Liaise with internal staff at all levels.

• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence
• Providing administrative support to the management team and other departments as required

6. Ad-hoc services

• Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors
• Support Team Lead on Firm events.

Your role as a leader:

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associate across our Firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements:

If you are someone with:

• At least minimum Diploma in business administration or a related field is preferred
• Proven experience as an Executive Assistant or a similar role. Preferably supporting a c-level executive with 1-2 years working experience
• Able to commence within short notice will be desirable
• Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills
• Ability to handle confidential and sensitive materials and critical assignments professionally
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment
• Excellent verbal and written communication skills
• Highly proficient in Microsoft Office and Concur
• Resourceful and well-organized
• Mature, responsible, and hard-working with a pleasant personality
• A natural ability to prioritize, proactive and self-motivated
• Flexibility and adaptability to changing priorities

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

Requisition ID: 108410

In Singapore, the services are provided by Deloitte and other related entities in Singapore("Deloitte in Singapore"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Singapore, which is within the Deloitte Network, is the entity that is providing this Website.