Systems and Design Specialist

EtonHouse International Education Group; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading international education group is seeking an Administrative and Project Coordinator to support academic projects and manage digital tools. The role involves providing administrative support, coordinating with stakeholders, and designing engaging materials. Ideal candidates will possess strong organisational skills, a degree in a relevant field, and proficiency in digital tools.

Qualifications

• 3-5 years of experience in relevant roles.
• Bilingual proficiency in English and Mandarin is an added advantage.
• Detail-oriented in a fast-paced environment.

Responsibilities

• Providing administrative support for Head of Pedagogy.
• Managing digital tools for collaboration and documentation.
• Designing visually engaging presentations and resources.

Skills

Document management

Knowledge management

Operations management

Internal communications

Visual communication

Education

Diploma or Degree in Business, Knowledge Management, Information Systems, Design

Tools

Microsoft Office

Canva

Adobe

SharePoint

Google Workspace

Notion

Confluence

Job description

Job Description

Administrative and Project Coordination

• Providing administrative support for the Head of Pedagogy including scheduling, communication project tracking and general administrative tasks
• Manage documentation, records, and databases
• Supporting the coordination of school-wide academic projects, training sessions, pedagogical events and associated logistics

IT and Digital Learning Support

• Managing digital tools for collaboration, documentation and surveys
• Organizing internal web platforms and digital assets
• Assisting in onboarding staff to new digital platforms and tools
• Establish, manage, and maintain centralized digital repositories for curriculum documentation, pedagogy resources, and internal websites
• Coordinate and communicate regularly with international stakeholders, ensuring timely updates and effective collaboration for project management
• Ensure version control, tagging, indexing, and easy retrieval of documents

Design and Creative Support

• Designing visually engaging presentations, templates, infographics, and pedagogical resources aligned with brand identity

Qualifications:

• ADiploma or Degree in Business, Knowledge management, Information Systems, Design, or related field. Experience in educational settings is a plus.
• Strong proficiency in Microsoft Office and design tools such as Canva, Adobe
• 3-5 years of experience in roles involving document management, knowledge management, operations management, or internal communications.
• Comfortable organizing internal web platforms and digital assets. Experience using collaboration platforms (SharePoint, Google Workspace, Notion, Confluence, or similar).
• Experience coordinating remotely with multiple stakeholders across diverse geographical locations.
• Strong organisational skills and ability to manage multiple priorities.
• Eye for aesthetics and good understanding of visual communication.
• Excellent oral and written communication skills. Bilingual proficiency in English and Mandarin is an added advantage.
• Detail oriented in a fast paced, purpose driven environment.
• A sense of humour and good interpersonal skills