Supply Chain Assistant

PNH RESOURCES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a procurement specialist to manage purchase orders, negotiate with suppliers, oversee inventory, and liaise with logistics teams. This role offers an opportunity to support supply chain operations and participate in continuous process improvements. Ideal candidates should possess strong negotiation skills and experience with inventory management.

Qualifications

• Proven experience in procurement and logistics.
• Familiarity with Microsoft Excel and Google Sheets.
• Strong organizational skills with attention to detail.

Responsibilities

• Process purchase requests and manage orders.
• Coordinate logistics and delivery schedules.
• Maintain accurate records and inventory data.

Skills

Negotiation

Logistical Coordination

Data Analysis

Inventory Management

Documentation Accuracy

Job description

· Process Purchase Requests and confirm order details (e.g. model, quantity, and specification).

· Source and negotiate prices, terms, and delivery schedules with approved suppliers.

· Issue Purchase Orders (POs), verify invoices against deliveries, and manage returns or credit notes for any discrepancies.

· Maintain accurate records of purchase status and update the project order list daily.

· Prepare weekly reports on outstanding orders and supplier performance.

· Serve as the primary contact for daily logistical scheduling and coordinate the collection and distribution of deliveries.

· Liaise with logistics teams to manage collection and distribution schedules to ensure timely fulfillment.

· Conduct weekly cycle counts and quarterly stock checks of materials and machinery; reconcile physical stock with inventory records and report any variances.

· Maintain accurate warehouse documentation (e.g. logbook, PPE records, Form, etc).

· Follow up on partial deliveries and resolve any shipping delays or discrepancies.

· Maintain accurate supply chain data on Microsoft Excel and Google Sheets.

· Support the team in implementation of procurement, warehouse and logistics strategies.

· Support the team with system updates for any order or inventory discrepancies.

· Generate weekly/monthly supply chain reports for relevant stakeholders.

· Analyze and anticipate stock requirements to support regular stock replenishment.

· Participate in continuous process improvements for procurement and logistics operations.

· Any ad-hoc duty assigned by Direct Superior if required.