Supervisor/Asst Supervisor, Event Planning & OPs, Singapore Air Force Museum

Defence Collective Singapore Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in Singapore is seeking an Events Manager for a 2-year renewable contract role. The candidate will oversee the operations of the Singapore Air Force Museum, managing event logistics, staffing, and public engagement activities. This position requires a passion for aviation history and a strong background in events management, coupled with excellent organizational and communication skills.

Qualifications

• At least 5 years of experience in events planning/events management.
• Good verbal and written communication skills.
• Availability to work on evenings, weekends, and public holidays.

Responsibilities

• Responsible for show readiness of the Singapore Air Force Museum.
• Manage staff scheduling and training for event operations.
• Coordinate administrative procedures for event logistics.

Skills

Event Planning

Teamwork

Problem Solving

Communication

Time Management

Education

Diploma/ITE in Events Management, Business or Equivalent

Job description

THIS IS A 2-YEARS RENEWABLE / CONVERTIBLE CONTRACT ROLE.

Duties and Responsibilities

To be responsible for show readiness of the Singapore Air Force Museum, for daily operations and for Museum’s public engagement/signature events, special programmes and outreach in areas of event planning and operations.

To be responsible for the appropriate staff management/scheduling of and training for event operations, and ensure that staffing, merchandise QC/inventory and event logistics are planned efficiently with resource maximisation.

To support ticketing/visitorship tracking and volunteer management, engagement and deployment.

• Enforce and adhere to Museum’s SOPs and best practise & procedures.
• Produce detailed schedules with staffing assignments, logistical requirements, inventory allocation and milestones for upcoming events and outreach
• Support the close working relationship with facility management and other departments by maintaining a master museum calendar
• Facilitate and coordinate administrative procedures, including outreach engagement forms, merchandise QC, inventory tracking and documentation & etc
• Research and keep updated on latest events, programmes and other trending experiences in the market
• Work closely with Audience Development, Partnerships and Exhibits development to provide direct and significant inputs to events/outreach engagement proposals and special exhibition operations
• Oversee the day-to-day operational readiness of FOH, exhibits and closing duties, and respond to emergency operational situations
• Manage vendors related to events/programmes and oversee their performance to ensure quality provisions and service excellence
• Coordinate outreach logistics and oversee contract labour/volunteers for travelling exhibitions including load in and load out, installation and teardown
• Perform other duties as assigned

Job Requirement

• At least 5 years of experience working in events planning/events management
• Diploma/ITE in Events Management, Business or Equivalent
• Candidates are required to carry out some physical activity while performing duties of operational nature
• An interest and passion for Singapore’s aviation history and technology
• Self-directed learner and problem solver who can perform under pressure
• Good verbal and written communication skills
• Good time management skills
• Cultural understanding and empathy for diverse communities
• Availability to work on evenings, weekends and public holidays
• Team player
• Certifications in First Aid/Bizsafe L2 will be an advantage
• Service oriented and enjoy interacting with people
• Shortlisted candidate must be comfortable to work at the Singapore Air Force Museum located at Paya Lebar or travel to other locations as and when necessary for events