Store Development Admin Assistant

DAISO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in retail is looking for a detail-oriented Store Development Admin Assistant. This role involves providing administrative support for store development projects, including budget tracking, contract management, and supplier liaison. The ideal candidate will manage multiple tasks in a fast-paced environment and be fluent in Japanese and English.

Qualifications

• Strong organizational and administrative skills.
• Japanese & English language skills required.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Monitor project budgets, track expenses, and identify discrepancies.
• Organize and track vendor contracts, ensuring compliance.
• Assist in market research and site selection support.

Skills

Organizational skills

Administrative skills

Attention to detail

Communication

Budget tracking

Cost management

Job description

We are seeking a detail-orientedStore Development Admin Assistant. In this role, you will provide administrative support for various aspects of store development projects, including budget tracking, purchase orders, contract management, and supplier/contractor liaison.

Key Responsibilities:

Budget Tracking:

• Assist in monitoring project budgets, track expenses, and identify any discrepancies or potential cost overruns.

• Provide regular updates to project managers regarding the financial status of store development projects.

Purchase Orders & Quotes:

• Help obtain quotes from vendors and process purchase orders in a timely manner.

• Ensure that payments for supplies and services are processed efficiently and in accordance with company policies.

Cost Management Support:

• Support in reviewing contracts and maintaining cost-related documentation for accuracy and completeness.

• Assist in preparing reports on project costs and expenses for analysis and decision-making.

Supplier & Contractor Liaison:

• Serve as the point of contact for suppliers, contractors, and other third-party vendors involved in store development projects.

• Coordinate communication and ensure timely responses to inquiries or requests.

Contract Management:

• Help organize and track vendor contracts, ensuring that contract terms are adhered to.

• Monitor and manage contract expiration dates, renewing or negotiating terms as necessary.

Site Selection Support:

• Assist in gathering data on potential store locations, including demographics, traffic patterns, and competitor analysis.

• Compile and summarize site selection reports to assist with decision-making in new store openings.

Market Research Support:

• Assist in researching market trends, customer demographics, and other relevant information to support the development team in strategic decision-making.

• Help gather competitive intelligence and other insights that contribute to store development planning.

Supplier/Product Research:

• Research and identify potential suppliers and materials needed for store development, including furniture, fixtures, and equipment.

• Assist in evaluating product options to meet the specific needs of the store development projects.

Preferred Qualifications:

• Strong organizational and administrative skills with attention to detail.

• Japanese & English Language Skills Required to effectively communicate with Japanese-speaking clients.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Good communication skills, both written and verbal.

• Comfortable with budget tracking or cost management.

• Basic knowledge of contracts and vendor management is advantageous.