Store Assistant - Temp

Borr Drilling; Singapore; On-site; SGD 24,000 - 36,000; Part time

Job summary

A leading international school in Singapore is seeking a temporary staff member for their school shop over the summer period. This part-time role involves critical support in receiving items, inventory management, and ensuring excellent service to students and parents, with a focus on communication and teamwork.

Qualifications

• Knowledge of school shop items, including stationery and teaching materials.
• Proficient in English, both written and verbal.
• Self-motivated, culturally aware, and team-oriented.

Responsibilities

• Ensure smooth operation of receiving functions for procurement.
• Assist with inventory management and stock takes.
• Support shop operations during staff absence.

Skills

Communication

Problem Solving

Customer Service

Team Spirit

Education

Bachelor's Degree

Tools

MS Office

Synergetic

Job description

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home, and we are very happy that they are part of our school community, which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity for them to grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme, they are perfectly prepared for their careers after school. Our students enjoy lifelong learning, and we take pride in our GESS values of respect, openness, and diversity, which our students will nurture in their lives after school.

We were awarded the “Deutsche Schulpreis” (German school prize) in 2022, given for our extraordinary concept under the motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

GESS is looking to recruit a temporary staff member to work in the school shop over the busy summer period. This role will be an hourly paid part-time position at S$20/hour.

Job Purpose

• Ensure the smooth operation of the receiving function of procurement.
• Conduct and ensure RCP for all items delivered to school and delivery to designated locations.
• Manage records and documentation related to RCP and delivery confirmation, maintaining high standards of accuracy in the ERP system and hard copies.
• Assist with inventory management, including stock in and stock take.
• Support the development and maintenance of the storage room.
• Provide high-quality and dedicated services to parents, students, visitors, and GESS staff.
• Support school shop operations as needed.
• Possess good team spirit and excellent communication skills.
• Perform all duties satisfactorily and in a timely manner.

Key Accountabilities

Receiving and SOPs

• Carry out RCP for all received items accurately and efficiently on the ERP system.
• Submit payment documentation, such as invoices and delivery orders, promptly.
• Arrange for requestors’ collection or delivery to designated locations when necessary.
• File and manage records related to RCP and delivery confirmation, maintaining accuracy.
• Liaise with suppliers regarding non-delivered or damaged goods for replacement or credit notes.
• Handle RCP and stock-in for bulk overseas orders promptly.
• Follow all procurement SOPs.

Storeroom and Shop Support

• Support school shop operations during staff absence or workshops.
• Assist with stock take during term breaks.
• Stock in and deliver shop items timely.
• Communicate effectively with teachers, students, and parents.
• Comply with health and safety regulations and policies.
• Maintain tidiness and monitor risks in the storeroom.

General Administration

• Utilize Excel, Word, etc., for reporting and analysis.
• Support colleagues during busy periods or absences.
• Report operational issues promptly.
• Perform ad hoc tasks as assigned.
• Record and monitor concerns, providing recommendations.

Pipeline Projects

• Assist in streamlining internal processes and developing policies.
• Support procurement and school shop projects, SOPs, and policies.
• Perform other tasks as assigned by the Procurement Manager or Head of Finance.

Knowledge and Experience

• Knowledge of school shop items, including stationery, supplies, and teaching materials.
• Strong communication and problem-solving skills.
• Proficient in English, both written and verbal.
• Self-motivated, culturally aware, and team-oriented.
• A bachelor’s degree is preferred.

Technical and Soft Skills

• Customer service experience with excellent stakeholder communication.
• Stress management, patience, and proactive problem-solving.
• Experience with debt collection and customer follow-up.
• Proficient in Synergetic, intermediate in MS Office.

Fair Recruitment and Safeguarding: We are committed to fair practices and safeguarding students’ welfare. Our hiring process includes background checks and references. All staff must uphold our safety and well-being standards for students.