STEM Inventory & Asset Management Coordinator (Part Time)

CANADIAN INTERNATIONAL SCHOOL PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

An international educational institution in Singapore seeks a candidate for a temporary cataloguing position. Responsibilities include assessing and organizing instructional technologies, maintaining detailed records in a database, and ensuring proper barcoding of items. Candidates should possess strong technical aptitude, attention to detail, and proficiency with data management tools like Microsoft Excel. This is a part-time role requiring 4-5 hours a day, Monday to Friday, for a duration of 2 to 3 months.

Qualifications

• Familiarity with a wide range of instructional technologies is essential.
• Ability to learn new technologies quickly is a must.
• Strong attention to detail for accurate cataloguing.

Responsibilities

• Inspect and assess items for usability.
• Organize items into logical categories.
• Record detailed information for each item.

Skills

Technical aptitude with instructional technologies

Organizational skills

Attention to detail

Basic troubleshooting skills

Communication skills

Tools

Microsoft Excel

Google Sheets

barcode scanners

Job description

Overview

Working Hour: Mon - Fri (4 - 5 hours a day)

Duration: 2 to 3 months

Responsibilities

• Assessment: Physically inspect each item to assess its condition for usability (e.g., working, damaged, missing parts, needs maintenance).
• Organization: Group similar items and accessories into logical categories (e.g., by brand, function, or project type).
• Cataloguing: Accurately record detailed information for each item, including but not limited to:
  • Item name and model number.
  • Manufacturer.
  • Serial number.
  • Condition.
  • A brief description of its function.
  • Associated accessories or components.
  • Location (building, room, cabinet).
• Barcoding: Print and affix barcodes to each item in a consistent and secure manner.
• Documentation: Maintain clear and concise records of all catalogued items in the designated database or spreadsheet.

Requirements

Technical Aptitude:

• Familiarity with a wide range of instructional technologies, including robotics kits (e.g., LEGO Mindstorms, VEX Robotics), educational technology devices, electronics tools, 3D printers, laser cutters, CNC machines, and their accessories.
• Ability to quickly learn about new and unfamiliar technologies as they are encountered.
• Basic troubleshooting skills to assess the functionality and usability of equipment.

Organizational and Detail-Oriented Skills:

• Strong attention to detail to ensure accuracy in cataloguing and data entry.
• Excellent organizational skills to categorize items logically and maintain a tidy workspace.
• Ability to work systematically through a large inventory of items.

Physical Dexterity:

• Ability to lift and move equipment of varying sizes and weights (within safety guidelines).
• Comfort with handling delicate electronic components and tools.

Data Management and Software Proficiency:

• Proficiency with Microsoft Excel or Google Sheets for data entry and manipulation.
• Experience with or a quick ability to learn inventory management software or database systems.
• Comfortable using barcode scanners and associated software.

Communication Skills:

• Clear and effective communication skills to report progress and any issues to the project supervisor.
• Ability to work both independently and collaboratively with other team members.

Preferred, but not required, Skills:

• Experience with library or archival science principles.
• Prior experience in a lab, workshop, or educational technology environment.
• Knowledge of various operating systems and software used with the technologies (e.g., slicer software for 3D printers, control software for CNC machines).
• A background in engineering, computer science, or a related technical field.