Sr. Executive Assistant to CEO

TVF CAPITAL ADVISORS PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A Singapore-based investment firm is seeking an experienced Senior Executive Assistant to support the Founder in various operational and personal tasks. The role includes managing complex schedules, extensive travel arrangements, and maintaining confidentiality in sensitive matters. Ideal candidates will have at least five years of experience supporting C-level executives and possess exceptional organizational skills.

Qualifications

• At least five years' experience supporting C-level executives.
• Proven ability to manage confidentiality and sensitive matters.
• Strong interpersonal skills with a service-oriented mindset.

Responsibilities

• Act as primary point of coordination for the Managing Director.
• Plan and manage business and personal travel.
• Track renewals for critical documentation.

Skills

Exceptional organisation

Attention to detail

Strong communication skills

Proactive mindset

Tools

Outlook

Google Suite

Job description

About TVF Capital

TVF Capital is a Singapore-based investment firm led by its founder and CEO. The firm takes a long-term approach to capital allocation and partnerships, with a disciplined focus on investing in high-quality businesses.

Position Summary

TVF Capital is seeking an experienced and polished Senior Executive Assistant to support the Founder across both professional and personal domains.

This is a hands-on role for someone who thrives on operational excellence and takes pride in ensuring every detail runs seamlessly. You will manage a wide range of responsibilities, including complex scheduling, extensive travel coordination, confidential family logistics, lifestyle management, and liaison work with stakeholders.

The role requires someone discreet, highly organised, and deeply reliable, with the ability to manage sensitive matters while maintaining composure and professionalism.

This is a long-term senior position, ideal for someone who enjoys supporting at the highest level and is comfortable liaising directly with senior executives and their offices.

Key Responsibilities

Executive & Stakeholder Support

• Act as the primary point of coordination between the Managing Director and key stakeholders.
• Manage a dynamic and demanding calendar across multiple time zones, proactively anticipating priorities and resolving conflicts.
• Prepare briefing notes, meeting materials, and correspondence as needed.

Travel, Lifestyle & Event Management

• Plan and manage end-to-end business and personal travel, including multi-leg itineraries, visas, accommodations, private drivers, curated dining, and bespoke experiences.
• Oversee personal and household logistics, including appointments, purchases, and confidential arrangements.
• Organise intimate private events with seamless attention to detail and discretion.

Operations & Coordination

• Maintain VIP contact databases, relationship records, and relevant LinkedIn profiles to support smooth communications.
• Manage online and offline purchases, including high-value items, insurance, and shipping logistics.
• Track renewals for passports, re-entry permits, visas, and other critical documentation for the Managing Director and family.
• Support ad hoc projects, lifestyle requests, and special arrangements as needed.

Qualifications & Requirements

We are seeking someone who combines professionalism with a service-driven mindset:

• At least five years' experience supporting C-level executives, preferably within a founder-led, UHNW, or family office setting.
• Exceptional organisation, attention to detail, and follow-through, comfortable managing high volumes of admin work daily.
• Demonstrated ability to manage confidentiality and sensitive matters with absolute discretion.
• Entrepreneurial mindset, proactive, and self-motivated.
• Strong communication and interpersonal skills, with a natural service-oriented mindset.
• Comfortable navigating ambiguity, shifting priorities, and able to anticipate needs without constant direction.
• Proficient with Outlook, Google Suite, and basic project or event management tools.

What Success Looks Like

• The Managing Director’s time, logistics, and personal ecosystem run with flawless precision.
• You are trusted to manage independently, make sound decisions, and maintain confidentiality at all times.
• You anticipate needs, solve problems quietly, and elevate every detail.
• You build a stable, long-term working relationship founded on trust, loyalty, and operational excellence.