Site Administrator - Sengkang

ASIA RAIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a candidate for a clerical role focused on administration support. Responsibilities include managing filing systems, handling incoming inventory, coordinating with suppliers, and performing various administrative duties. Ideal candidates should demonstrate strong organizational skills and attention to detail.

Responsibilities

• Provide clerical & administration support to project team.
• Maintain up-to-date filing systems for quick retrieval of records.
• Prepare and manage petty cash claims.
• Handle general admin tasks like answering calls and managing stationery.
• Manage documents and drawings following established procedures.

Job description

Responsibilities

• Provide clerical & administration support to project team.
• Maintain up-to-date filing systems to ensure quick and accurate retrieval of records.
• Prepare and manage staff and project petty cash claims.
• Handle general admin tasks including answering phone calls, managing office stationery, coordinating office maintenance, and checking staff attendance in the time management system.
• Manage documents and drawings, ensuring proper review, tracking, duplication, and distribution to relevant parties in accordance with established procedures.
• Conduct product research and source new suppliers and vendors.
• Request quotations and compare prices to ensure maximum return on investment (ROI).
• Track incoming inventory, monitor delivery schedules, and record actual arrival times.
• Update and maintain accurate records of all orders, payments, and received stock.
• Coordinate with the receiving team and follow up on pending or received items.
• Establish and maintain professional relationships with vendors and suppliers.
• Collaborate with the finance team on invoicing and other financial matters.
• Perform other ad-hoc duties as assigned by the management.