Site Administrator

CHYE JOO CONSTRUCTION PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A construction company is seeking a Site Administrator to support daily operations at construction sites. The successful candidate will manage site documentation, facilitate communication among stakeholders, and assist in maintaining compliance with safety regulations. This role requires strong organizational skills, proficiency in Microsoft Office, and good communication skills. Previous experience in construction-related administration is a bonus, making this a valuable opportunity for individuals looking to grow in the industry.

Qualifications

• Some experience in an administrative role is preferred.
• Comfortable using Microsoft Office applications.
• General awareness of construction site safety is a plus.

Responsibilities

• Maintain and manage site documentation and reports.
• Serve as the first point of contact for various stakeholders.
• Assist with health, safety, and compliance recordkeeping.

Skills

Organizational skills

Multitasking

Communication

Microsoft Office

Attention to detail

Job description

Job Summary:

The Site Administrator plays a key role in supporting the smooth day-to-day operations of a construction site. This position is responsible for managing documentation, coordinating site communications, handling administrative tasks, and ensuring compliance with health, safety, and project regulations.

Key Responsibilities:

• Site Administration & Documentation:
  Maintain and manage site documentation, including timesheets, delivery dockets, material logs, and subcontractor records.
  Assist with preparation and submission of daily, weekly, and monthly site reports.
  Organize and maintain site files (physical and digital) to ensure easy access and regulatory compliance.
• Communication & Coordination:
  Serve as the first point of contact for internal teams, contractors, suppliers, and visitors.
  Coordinate site meetings, prepare agendas, take minutes, and distribute notes.
  Liaise with head office departments including HR, payroll, and procurement.
• Health, Safety & Compliance:
  Assist with maintaining records of permits, safety audits, toolbox talks, and incident reports.
• Logistics & Procurement Support:
  Assist in tracking inventory and raising purchase orders as needed.
  Work with the procurement team to ensure timely availability of required resources.

Qualifications and Skills :

• Some experience in an administrative role; experience in construction is a bonus. ( Preferred but not required)
• Basic organizational and multitasking abilities.
• Able to communicate clearly and professionally, both in writing and speaking.
• Comfortable using Microsoft Office (Word, Excel, Outlook).
• General awareness of construction site safety is a plus. (Preferred but not required)

Personal Attributes:

• Attention to detail and willingness to learn.
• Able to work under pressure and manage time effectively.
• Positive attitude and good team player.
• Responsible, dependable, and professional in approach.