Site Admin & Doc Control

APP ENGINEERING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore seeks a Project Site Admin cum Document Controller to provide administrative support and manage documentation at the Bedok project site. The role involves ensuring efficient communication, maintaining accurate records, and providing comprehensive administrative support. Candidates should have a minimum of GCE ‘O’/‘A’ Level or equivalent, along with 2-4 years of relevant experience in a construction or engineering environment. Proficiency in MS Office is required.

Qualifications

• 2–4 years of relevant experience in a construction or engineering project environment.
• Proficient in document control systems is a plus.
• Able to work independently at site offices with minimal supervision.

Responsibilities

• Provide day-to-day admin support to site engineers and project managers.
• Maintain and update project document logs and ensure compliance.
• Assist in preparing and issuing internal memos and progress reports.

Skills

Detail-oriented

Good interpersonal skills

Ability to handle multiple priorities

Familiar with ISO documentation

Education

GCE ‘O’ / ‘A’ Level / ITE / Diploma in Business Admin

Tools

MS Office (Excel, Word, Outlook)

Job description

We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site, with coordination support from our HQ at Toh Guan Road East, this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.

You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.

This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.

Key Responsibilities:

Administrative Support

• Provide day-to-day admin support to site engineers, project managers, clients and vendors.
• Assist in manpower movement updates, site attendance records, and timesheet tracking.
• Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation/travel arrangements (if required).
• Coordinate with Safety for site onboarding for new staff/workers and manage records (e.g. training, safety orientation).
• Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).

Document Control

• Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).
• Ensure all site documentation is filed according to ISO/QMS requirements and company SOP.
• Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.
• Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).
• Track submission and approval status of site documents and follow up on pending approvals.

Project Coordination

• Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.
• Support preparation for audits and inspections (ISO, WSH, client).
• Liaise with HQ Admin/HR/Accounts for timesheet submission, leave forms, petty cash, etc.
• Assist with monthly reporting and document collation for claim submission.

Requirements:

• Minimum GCE ‘O’ / ‘A’ Level / ITE / Diploma in Business Admin or equivalent.
• 2–4 years of relevant experience in a construction or engineering project environment.
• Familiar with ISO documentation and site project processes.
• Proficient in MS Office (Excel, Word, Outlook). Knowledge of document control systems is a plus.
• Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.
• Good interpersonal and communication skills.
• Able to work independently at site offices with minimal supervision.