Site Admin

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD.; Serangoon Garden Circus; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an administrative staff member to manage office operations, procurement, and record-keeping. Responsibilities include tracking supplies, handling invoices, maintaining office upkeep, and payroll documentation. Strong organizational and communication skills are essential. This role offers exposure to various administrative functions in a dynamic environment.

Qualifications

• Strong organizational skills are essential.
• Familiarity with office software like Excel and Word is required.
• Experience in procurement or office supply management is valued.
• Ability to manage administrative documents like invoices and orders.

Responsibilities

• Track office supplies and manage procurement.
• Handle site office maintenance issues.
• Update manpower reports and assist with payroll documentation.
• Register incoming invoices and maintain records.
• Manage petty cash claims and expenses.
• Prepare monthly expense reports.

Skills

Strong organizational skills

Familiarity with office software

Procurement or office supply management experience

Good communication and coordination skills

Job description

This role covers a variety of administrative tasks, mostly related to office operations, procurement, and record-keeping. Here’s a quick breakdown of the responsibilities:

Key Responsibilities:

1. Office Supplies & Procurement

o Track and manage office cleaning, pantry items, and stationery orders on a monthly basis.

o Prepare relevant documentation like purchase requisitions, purchase orders, and payment responses.

2. Site Office Maintenance

o Handle office maintenance issues and manage procurement for repairs or supplies.

3. Manpower & Payroll Documentation

o Update the manpower report for the QAQC department, assist with worker and staff timesheets, and distribute payslips.

4. Invoice Management

o Register incoming invoices and letters, and maintain updated invoice and purchase order records.

5. Petty Cash Management

o Handle petty cash claims and the corresponding payment responses.

6. Vehicle Management

o Keep track of vehicle diesel records and usage.

7. Expense Management

o Prepare monthly expense reports and update expense summary lists.

8. Miscellaneous Tasks

o Assist with various ad-hoc tasks assigned by the manager, as needed.

Skills/Experience Likely Required:

• Strong organizational skills

• Familiarity with office software (Excel, Word, etc.)

• Procurement or office supply management experience

• Ability to handle administrative documents (invoices, orders, payment responses)

• Good communication and coordination skills