Singapore Office Manager/Executive Assistant

D. E. SHAW & CO. (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

A leading company is seeking an experienced Office Manager / Executive Assistant to join their Singapore office. This role involves managing office operations, supporting team members, and ensuring effective communication with stakeholders globally. The ideal candidate will have a bachelor's degree, strong organizational skills, and fluency in English and Mandarin.

Qualifications

• 8+ years of experience required.
• Fluency in English and Mandarin is essential.
• Ability to handle confidential information.

Responsibilities

• Manage office operations and support team members.
• Coordinate schedules, logistics, and travel arrangements.
• Foster a collegial office culture.

Skills

Analytical capabilities

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Office Manager / Executive Assistant

OVERVIEW:

The D. E. Shaw group seeks an exceptionally detail-oriented, independent, proactive, and resourceful individual to manage operations and support members of its Singapore office. The role offers the opportunity to be part of a collegial, engaging, and inclusive working environment as the firm expands its presence in the region.

WHAT YOU'LL DO DAY-TO-DAY:

Your primary responsibilities will include handling office management functions, liaising with internal business units and external parties, coordinating complex schedules and logistics, arranging travel and events, and providing general administrative assistance. You’ll also play an important role in fostering a collegial office culture built on cooperation and accountability, while collaborating with colleagues across our offices in Asia, Europe, and North America.

WHO WE’RE LOOKING FOR:

• Candidates should have at least eight years of experience. A bachelor’s degree is recommended, as is a proven mastery of the Microsoft Office suite (particularly Outlook).
• The ability to work effectively with senior-level staff and handle confidential information with the utmost discretion is a must, as is sound judgment, proven analytical capabilities, keen attention to detail, and exceptional interpersonal, facilitation, organizational, and written and verbal communication skills.
• Applicants should be able to manage multiple projects simultaneously, collaborate productively with teammates and stakeholders, and push projects forward on their own.
• A high degree of flexibility to adapt to new responsibilities is required, along with the creativity to develop and implement innovative solutions to a variety of processes, and a readiness to step in wherever needed.
• As the role requires frequent interaction with our global colleagues and stakeholders from the U.S., Hong Kong, and Mainland China, fluency in English and Mandarin is essential.

Please note that this post is not an application. Please navigate to our website to apply: https://www.deshaw.com/recruit/jobs/Ads/MyCareersFuture/OffMgrEASingaporeJun25

The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are committed to the principles of diversity, equity, and inclusion, and are eager to hear from individuals having a wide range of backgrounds and personal characteristics.