[Singapore Citizen] HR & Admin Manager

Xingyun Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Xingyun Group in Singapore is seeking an experienced HR Operations & Compliance professional to manage local HR, payroll, and regulatory compliance. You will oversee work pass management, CPF submissions, and AIS filings, ensuring adherence to MOM rules while aligning with HQ.

The role also covers talent acquisition, performance training, and regional travel coordination. Fluent English and Mandarin are required, with 3+ years in IDC HR.

Qualifications

• Diploma or bachelor’s degree in HR/BA or related field.
• Minimum 3 years HR and admin in IDC (Internet Data Center) sector.
• Strong knowledge of Singapore Employment Act and MOM regulations.
• Experience with CPF submissions and MOM portals (EP Online/myMOM).
• Willingness to travel within SE Asia for short-term assignments.
• Fluent in English and Mandarin.

Responsibilities

• Oversee Singapore HR operations & compliance with MOM regulations.
• Manage local payroll, CPF submissions, and AIS filings.
• Handle work pass applications, renewals, and dependent passes.
• Lead local and cross-border talent acquisition and workforce planning.
• Coordinate performance management frameworks and local training.
• Run office administration, vendor relations, and regional travel coordination.

Skills

HR Operations

Labor Compliance

Payroll

Work Pass

Talent Acquisition

Performance Training

Cross-Cultural

Office Management

Vendor Management

Travel Readiness

Education

Bachelor’s Degree

HR Management

Tools

myMOM Portal

EP Online

COMPASS

CPF System

Payroll Software

Job description

Location: Singapore / Willing to travel within Southeast Asia

Key Responsibilities

1. Singapore Local HR Operations & Compliance

• Employee Relations & Labor Compliance: Oversee the HR compliance of the Singapore entity, ensuring company policies, employment contracts, and employee handbooks strictly adhere to the Ministry of Manpower (MOM) regulations and the Employment Act.
• Compensation & Benefits (C&B): Manage local payroll calculation and disbursement, ensure timely monthly Central Provident Fund (CPF) submissions and payments, and handle annual tax filings (IR8A / Auto-Inclusion Scheme - AIS).
• Work Pass Management: Manage end-to-end applications, renewals, and cancellations of work passes (EP, S Pass, etc.) and dependent passes (DP/LTVP); proficient in MOM's COMPASS (Complementarity Assessment Framework) for pre-assessment and pass submissions.
• Talent Acquisition & Workforce Planning: Establish and manage local and cross-border recruitment pipelines tailored to the AI IDC sector according to business expansion plans, ensuring timely onboarding of key talent.
• Performance & Training: Implement performance management frameworks, organize onboarding programs for local employees, and coordinate industry-related compliance and security training.

2. HR Business Partner (HRBP) Support

• Business Partnering: Act as a dedicated local HRBP to closely collaborate with business teams, supporting team building, talent allocation, and employee engagement.
• Cross-Cultural & Expatriate Coordination: Facilitate effective collaboration and cultural integration between expatriate personnel and the local Singapore team to ensure seamless operations.

3. General Administration & Office Management

• Office & Asset Management: Oversee daily office operations, tenancy management, fixed asset procurement, maintenance, and administrative facilities.
• Vendor & Business Support: Manage relationships, negotiations, and expenses with external vendors, including office supplies, IT equipment, corporate insurance providers, and other services.
• Travel & Hospitality: Coordinate regional business travel arrangements, corporate visa support, and key business reception activities.

Requirements

• Education: Diploma/Bachelor’s Degree or above; major in Human Resource Management, Business Administration, or related disciplines preferred.
• Industry Experience: 3+ years of HR and administration experience in the IDC (Internet Data Center) industry.
• Regulatory Expertise: In-depth knowledge of Singapore employment laws (Employment Act); solid hands-on experience with CPF submission systems, MOM EP Online / myMOM Portal, and a strong grasp of COMPASS scoring rules and application processes.
• Mobility & Flexibility: Based in Singapore, with the willingness to travel to other Southeast Asian countries (e.g., Indonesia, Malaysia) for short-term business trips as needed.
• Language Proficiency: Fluent in both spoken and written English and Mandarin, capable of serving as working languages to communicate smoothly with local staff, MOM authorities, and HQ teams.
• Key Competencies: Strong business acumen, excellent cross-cultural communication skills, proactive problem-solving ability, and resilience in a fast-paced environment.