Shipping Officer (Hybrid, MNC, Central)

PERSOLKELLY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing and logistics firm based in Singapore is seeking a professional in logistics to manage end-to-end order processing and shipping. Responsibilities include coordinating with stakeholders, preparing shipping documents, and monitoring accounts receivable. The ideal candidate has a diploma in supply chain logistics and 3 to 5 years of experience in the field. Strong communication skills and attention to detail are essential.

Qualifications

• Min. 3 to 5 years experience in shipping/logistics or experience in import & export/trading company.
• Open-minded, adaptable to change, proactive in seeking process improvements.

Responsibilities

• Manage end-to-end order processing.
• Coordinate with stakeholders to ensure smooth order fulfillment.
• Prepare and verify shipping documentation.

Skills

Strong coordination and problem-solving skills

Ability to multitask

Attention to detail

Strong communication skills

Proficiency in MS Office

Education

Diploma in Supply chain, Logistics, Business admin, Business management

Tools

MS Dynamics

Power Query

PowerApps

Job description

Responsibilities

· Manage end-to-end order processing, including order input, confirmation, and follow-ups

with both suppliers and customers.

· Coordinate with internal and external stakeholders—vendors, suppliers, and customers—to

ensure smooth order fulfilment and timely shipments.

· Issue commercial documents such as Proforma Invoices, Sales Confirmations, and Final Invoices.

· Plan shipping schedules and arrange shipments, including vessel bookings.

· Prepare, review and verify shipping documentation (e.g. shipping invoices, shipping instructions, and Bills of Lading) to ensure accuracy and compliance with contractual terms, including Letters of Credit.

· Arrange courier dispatches for Original Bills of Lading (OBL) and other critical documents.

· Monitor outstanding accounts receivable (AR), follow up on overdue payments, and support

account closing activities.

· Track and report freight costs, analyze logistics performance, and identify opportunities for

cost optimization.

· Support internal audits, compliance reviews, and proper documentation filing.

· Assist in identifying and implementing process improvements in order fulfilment and shipping operations.

· Perform any other related duties as assigned from time to time.

Requirements

· Min. Diploma in Supply chain, Logistics, Business admin, Business management.

· 3 to 5 years experience in shipping/logistics or experience in import & export/trading company

· Strong coordination and problem-solving skills; able to multitask and manage time effectively.

· Comfortable working with in-house systems and learning new tools quickly; experience with MS Office, MS Dynamics, Power Query, and PowerApps is a plus.

· Open-minded, adaptable to change, and proactive in seeking process improvements.

· High attention to detail, with the ability to thrive under pressure and manage workload independently.

· Strong interpersonal and communication skills for cross-functional collaboration

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

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