Shipping Coordinator

Rotork; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading solutions provider in Singapore is seeking a Logistics Coordinator. The role involves managing customer collections, verifying payments, preparing shipping documents, and coordinating logistics. Candidates should have a diploma, proficiency in Microsoft Office, and experience in shipping operations. Join this dynamic team and contribute to effective flow management in a collaborative environment.

Qualifications

• Experience with shipping and import/export operations.
• Ability to work under pressure and meet deadlines.
• Willingness to cover responsibilities during leave.

Responsibilities

• Notify when goods are received and verify payment terms.
• Check received goods against purchase order.
• Prepare Delivery Note and Shipping Invoice.
• Coordinate with forwarders for collection and delivery.

Skills

Proficiency in Microsoft Office

Experience with ERP systems

Understanding of export/import procedures

Excellent communication

Detail-oriented

Organized

Education

Diploma in any discipline

Job description

Rotork is a market-leading global provider of mission-critical flow control and instrumentation solutions. Customers rely on Rotork for innovative, high-quality, and dependable solutions for managing the flow of liquids, gases, and powders.

Rotork helps customers worldwide to improve efficiency, reduce emissions, minimize environmental impact, and ensure safety.

Job Description

Key Responsibilities and Expectations:

• Customer collection from Rotork Singapore:
• Notify once goods are received in our warehouse.
• Verify customer's payment terms; issue Proforma Invoice (PI) if necessary, within 1 day.
• Follow up on payments and update finance.
• Issue the Pick List (PL) after payment clearance.
• Check received goods against purchase order in AX for discrepancies.
• Inform/confirm customer collection schedule.
• Prepare Delivery Note (DN) and Shipping Invoice (SIPL) with details for local and overseas customers.
• Retrieve goods from warehouse, ensure packages are in good condition, and document with photos if needed.
• Coordinate with forwarders or couriers, release goods, and ensure documentation is signed and attached.
• Deliver goods to customer's address if specified in the contract.
• Generate and share tax invoice upon goods release.
• Issue additional documents like Certificates of Origin, Quality Compliance, Warranty, etc., as per purchase orders.
• File all documents in SharePoint following naming conventions.

• Customer collection from Rotork factories:
• Factory will notify and provide packing list when goods are ready.
• Verify packing list accuracy against purchase order.
• Notify customer of readiness for collection.
• Verify payment terms, issue PI if needed, and follow up.
• Provide packing info for transport mode decision.
• Check goods in AX against purchase order for discrepancies.
• Coordinate with forwarders and factory shipping to facilitate collection.
• Generate and send tax invoice upon release.
• Ensure all relevant documents are filed properly.

• Collection of Goods from Factory to Rotork Singapore:
• Factory will notify and provide packing list.
• Verify packing list accuracy and mode of transport compliance.
• Liaise with logistics partners for delivery.
• Track shipments and update on estimated arrival.

Qualifications

Essential: Diploma in any discipline, proficiency in Microsoft Office, experience with ERP systems, shipping, import/export operations, understanding of export/import procedures.

Desirable: Experience with imports, letters of credit, or international finance is a plus but not mandatory.

Personal Specification

Essential: Excellent communication, organized, detail-oriented, able to work under pressure, punctual, collaborative, willing to cover responsibilities during leave.

Additional Information

People and Culture:

• Foster integrity, collaboration, accountability.
• Participate in engagement activities, promote inclusivity.
• Commit to learning and development, support team growth.
• Build cross-functional relationships, maintain open communication.