Shipping Assistant (6-month contract)

Leung Kai Fook Medical Co Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the medical sector is seeking a Shipping Operations Coordinator to support their Shipping team. The role involves handling customer enquiries, coordinating shipment arrangements, and managing export documentation. The ideal candidate will possess a diploma and at least two years of experience in shipping operations, along with strong communication and organizational skills.

Qualifications

• At least 2 years of hands-on experience in shipping operations.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience with ERP systems is preferred.

Responsibilities

• Handle customer enquiries and manage order schedules.
• Coordinate with shipping partners for timely deliveries.
• Manage end-to-end export documentation.

Skills

Communication

Negotiation

Problem Solving

Organizational

Planning

Attention to Detail

Education

Diploma or higher qualification in a relevant field

Tools

Microsoft Office (Excel)

ERP Systems

Job description

Job Description:

• Support the Shipping team by handling customer enquiries, managing order schedules, processing purchase orders, issuing proforma invoices, and addressing customer concerns.

• Work closely with planners to confirm and lock in orders in the ERP system for production planning.

• Source competitive freight rates for prepaid shipments to ensure cost efficiency.

• Coordinate with shipping partners for timely deliveries, including managing online booking.

• Liaise with internal departments to ensure shipment arrangements are aligned with customer delivery timelines.

• Manage end-to end export documentation, including preparation of certificates and coordination for embassy endorsements.

• Perform export and import permit declarations via the Tradenet system.

• Maintain accurate shipping records, provide tracking details, and manage proper storage of documentation.

• Review and verify freight invoices prior to payment processing.

• Provide support to the Shipping Executive / Senior Shipping Assistant and carry out assigned tasks as needed.

• Perform any other duties as assigned by Management.

Requirement:

• Diploma or higher qualification in a relevant field

• At least 2 years of hands-on experience in shipping operations

• Proficient in Microsoft Office applications, especially Excel

• Strong communication and negotiation skills.

• Good problem-solving, organizational, and planning abilities

• Meticulous with a keen eye for detail

• Experience with ERP systems is preferred

We regret to inform you that only shortlisted candidates will be notified.