Shipping and Sales Coordinator (Export Shipment, Hybrid)

PERSOLKELLY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A logistics company in Singapore is looking for a candidate with 3 to 5 years of experience in shipping/logistics to manage end-to-end order processing. Responsibilities include issuing commercial documents, planning shipping schedules, and optimizing logistics performance. Ideal candidates should possess strong problem-solving and communication skills and be comfortable with various software tools.

Qualifications

• 3 to 5 years experience in shipping/logistics or import & export/trading company is required.
• Comfortable working with in-house systems and learning new tools quickly.
• Open-minded, adaptable, and proactive in seeking process improvements.

Responsibilities

• Manage end-to-end order processing and coordinate with stakeholders.
• Issue commercial documents and plan shipping schedules.
• Monitor accounts receivable and support financing activities.
• Identify and implement process improvements in operations.

Skills

Strong coordination and problem-solving skills

Ability to multitask and manage time effectively

High attention to detail

Strong interpersonal and communication skills

Education

Min. Diploma in Supply chain, Logistics, Business admin, Business management

Tools

MS Office

MS Dynamics

Power Query

PowerApps

Job description

Responsibilities

· Manage end-to-end order processing, including order input, confirmation, and follow-ups

with both suppliers and customers.

· Coordinate with internal and external stakeholders—vendors, suppliers, and customers—to

ensure smooth order fulfilment and timely shipments.

· Issue commercial documents such as Proforma Invoices, Sales Confirmations, and Final Invoices.

· Plan shipping schedules and arrange shipments, including vessel bookings.

· Prepare, review and verify shipping documentation (e.g. shipping invoices, shipping instructions, and Bills of Lading) to ensure accuracy and compliance with contractual terms, including Letters of Credit.

· Arrange courier dispatches for Original Bills of Lading (OBL) and other critical documents.

· Monitor outstanding accounts receivable (AR), follow up on overdue payments, and support

account closing activities.

· Track and report freight costs, analyze logistics performance, and identify opportunities for

cost optimization.

· Support internal audits, compliance reviews, and proper documentation filing.

· Assist in identifying and implementing process improvements in order fulfilment and shipping operations.

· Perform any other related duties as assigned from time to time.

Requirements

· Min. Diploma in Supply chain, Logistics, Business admin, Business management.

· 3 to 5 years experience in shipping/logistics or experience in import & export/trading company

· Strong coordination and problem-solving skills; able to multitask and manage time effectively.

· Comfortable working with in-house systems and learning new tools quickly; experience with MS Office, MS Dynamics, Power Query, and PowerApps is a plus.

· Open-minded, adaptable to change, and proactive in seeking process improvements.

· High attention to detail, with the ability to thrive under pressure and manage workload independently.

· Strong interpersonal and communication skills for cross-functional collaboration

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

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