Shipping Administrator (Project)

WHIZ LINK MANPOWER; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics firm is seeking a Shipping Administrator for a 1-year contract in Singapore. This role involves ensuring compliance with internal directives, managing project documents, and handling invoicing. The ideal candidate should have at least 1 year of project support experience and be familiar with shipping processes. Join a dynamic team and contribute to efficient project execution and stakeholder communication in a fast-paced environment.

Qualifications

• Minimum 1 year of experience in project support or administration.
• Ability to work closely with project managers and stakeholders.
• Familiarity with shipping documents and invoicing processes.

Responsibilities

• Ensure compliance with internal directives and regulatory requirements.
• Conduct analysis of project performance and prepare presentations.
• Manage invoicing and follow up on shipping details.
• Coordinate site visits and verify contractor timesheets.
• Communicate effectively with internal project stakeholders.

Skills

Compliance to internal directives

Project management support

Effective communication

Documentation accuracy

Understanding of HSE

Tools

SAP

Job description

Shipping Administrator - European Engineering MNC

1 year contract

Salary: $4800 max

5 days work week

8am - 5pm

Location: Ayer Rajah

Job Scope:

Instructions and guidelines

• Ensures compliance to standard internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Project execution and control

• Conducts analysis of planned versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.
• Prepares required presentation deck and assists in project reviews. Updates project (cost) adjustments approved by the Project Manager and Controller in SAP or other Project Controls systems.
• Monitors, controls, and timely submission of invoicing, based on instructions from the Project Manager and follow up further with customer if required.
• Preparation of shipping documents, follow up on shipping and consignment details.
• Coordinates field engineer site visit and verification of timesheet for contractors.
• Follows Project managers instruction to process supplier/contractors Invoices and ensure timely payments.
• Work closely with Project closure Specialist/ APM/ Project Manager/ Sr. Project Manager/Project director.

Stakeholder relations

• Effectively communicates appropriate information to project stakeholders (mostly internal).

Health, safety, and environment (HSE)

• Demonstrates an understanding of HSE terms, concept application, reporting and risks related to the project.
• When appropriate and under direction of a PM/SPM/PD, takes necessary actions to mitigate project HSE risks.

Planning and scheduling

• Defines and applies basic project planning techniques on ongoing projects and drives the updating process.
• Takes ownership for the maintenance and adherence of the customer & vendor billing milestones.
• Effectively coordinates related project members in planning and control requirements.

Document Management

• Controls documentation accuracy and consistency based on tasks assigned by Project Manager or Project Documentation Specialist and procedures agreed with the customer.
• Effectively interacts and oversees documentation requirements and organization in collaboration with a dedicated document manager.
• Ensures compliance to standard internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.