Service Leader, Financial Accountant - Receive to Pay

At Shangri-La Singapore we are a heart-warming family. We share something powerful – our genuine care and respect for others. Our strength lies beyond our harmonious surroundings and hideaway locations. It lies in our core values that guide us to treat each and everyone with honour, as kin, as family. We strive to be the preferred employer by providing great benefits, tranquil and sincere working environment, work-life balance and effort recognitions.

Set in 15 acres of lush greenery just minutes from the vibrant Orchard Road shopping belt, the Shangri-La Hotel, Singapore is a tranquil, sophisticated urban retreat whether travelling for business or leisure. It features 792 luxurious guestrooms and suites across three distinct wings, which include unique family-themed rooms, supported by a host of dedicated family-focused amenities.

We are looking for a Service Leader, Financial Accountant - Receive to Pay to join our team!

The incumbent is responsible for the auditing, processing and timely payments of the hotel’s disbursements and the preparation of associated reports.

Key Areas:

1. Review and audit of invoices
2. Staff supervision
3. Prepare and pay invoices
4. Responsible for the record of payment of Daily Banking Summary
5. Supervise Financial Accountant III, Receive to Pay
6. Liaise with banks and government agencies

Core Functions/Responsibilities:

Supervises the Receive to Pay Section

• Ensures that all payments are prepared accurately and on time
• Ensures that all invoices are properly approved for payment
• Ensures payments are made promptly
• Responsible for the daily Receive to Pay Operation
• Responsible for the record of payment of Daily Banking Summary
• Staff Supervision
• Review and auditing of invoices
• Liaises with the following agencies
• Others

Detailed Responsibilities:

1. Ensure all payments are prepared accurately and on time:
   • Checks to ensure that debit notes are prepared and sent off on schedule date of each month
2. Ensure that all invoices are properly approved for payment:
   • Checks cheque before signing
   • Check approval of i-banking payments
   • Ensure that all invoices are approved by authorized personnel
   • Returns any unauthorized invoices
3. Ensure payments are made promptly:
   • Prepares prompt and accurate allocation of all accounts payable for posting
   • Makes prompt payment of all invoices and noting discounts wherever possible
4. Responsible for the daily Receive to Pay Operation:
   • Prepares vouchers with invoices and credit notes
   • Separates all invoice pertaining to pre-paid expenses for further recording and posting
   • Prepares input into the computer on a daily basis
5. Responsible for the record of payment of Daily Banking Summary:
   • Responsible for payments of Daily Bank Summary
6. Staff Supervision:
   • Ensures that Receive to Pay personnel are adequately trained
   • Arranges for staff to be properly trained in their respective areas
   • Check for effectiveness of the training course
   • Personally conducts on the job skills training
   • Account for and audit the work of the subordinates
   • Audit all items on all outgoing shipments and supplier credit memos
   • Ensures accuracy of remittance and cheques
   • Ensures maximum work performance and efficiency staff
   • Reviews work flow and cycle
   • Recommends ways to improve efficiency and effectiveness
7. Review and auditing of invoices:
   • Ensures all invoices from previous working day are submitted
   • Check on the invoices to ensure accuracy and correctness
   • Reviews and approves coding of invoices noting any discrepancies or variation from policy
   • Reports any deviation from established procedures in purchasing or approval of invoices
8. Liaises with the following agencies:
   • Banks
   • Internal and external auditors
9. Others:
   • Conducts day to day business and internal/external relations with the code of conduct in mind and on the basis of the Guiding Principles and in the spirit of a “Heartwarming Family”.
   • Carries out other special projects/tasks assigned by supervisor