Senior Specialist, Facilities Management

Employment and Employability Institute; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A campus facilities management organization in Singapore is seeking a Facilities Manager to oversee campus operations and project management. Responsibilities include managing outsourced service providers, monitoring KPIs, and handling contracts and budgets. The ideal candidate has a degree and 4-5 years of experience in building management and procurement. Strong analytical and communication skills are essential.

Qualifications

• 4-5 years of relevant work experience in building and facilities management.
• 4-5 years of experience in procurement and tender processes.
• Good knowledge of authority regulations and building codes.

Responsibilities

• Manage and maintain campus facilities and outsourced service providers.
• Monitor KPIs of vendors for service levels and performance standards.
• Provide project management support for tenancy fit-outs and renovations.
• Handle procurement process and budgets for facilities management.

Skills

Problem-solving

Analytical skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Education

Degree in any discipline

Job description

You are responsible for the management and maintenance of campus facilities. You will manage outsourced service providers to ensure that the day-to-day management of facilities, maintenance works, processes, frameworks and delivery of key performance indicators (KPIs) are consistently kept at a high standard to support our campus operations.

You will lead initiatives in building and facilities management to create a safe and conducive working environment for our clients and tenants in the campus.

Responsibilities:

Campus Operations and Project Management

• Work with service providers to plan, implement and monitor processes relating to building maintenance, carpark operations and facilities management which include areas in workplace health, safety, security, faults and day to day operations

• Manage and monitor KPIs of outsourced vendors and service providers to ensure that service levels and performance standards are met

• Record, investigate and analyse reported breakdowns, faults and incidents. Able to review and recommend process improvement or corrective measures to prevent future recurrence

• Provide project management support for tenancy fit-outs, renovations and campus upgrading works. You will coordinate with outsourced vendor/service providers, relevant authorities and key stakeholders to ensure that project works can meet project timelines, quality standards, contractual requirements and are compliant with authorities’ requirements

• Recommend, plan and carry out campus improvement works annually. Introduce best industry practices in building/facilities management which can result in better operation efficiency, sustainability efforts and emergency preparedness.

Contract Management, Procurement and Budgeting

• Manage and renew contracts promptly

• Handle the procurement process from gathering requirements, requesting for quotations, evaluation of vendors and appointing qualified vendors for the works. Put up proposals to management to award vendors for contracts and purchases

• Ensure that payments are made timely to vendors for invoices

• Plan and propose annual budget for Operating and Capital expenses for facilities and building management

Requirements:

• Degree in any discipline

• At least 4 - 5 years of relevant work experience in building and facilities management

• At least 4 - 5 years of experience in procurement and tender processes

• Good knowledge of relevant authority regulations, building codes of practice and energy management

• Proficient in Microsoft Office applications

• Strong problem-solving, analytical and interpersonal skills

• Good writing and communication skills

• Able to multi-task and work independently in a fast-paced environment.

Designation and salary will commensurate with experience.
We will only contact shortlisted candidates.