Senior Specialist, Campus & Admin #vendormanagement #procurement #bcp

EMPLOYMENT AND EMPLOYABILITY INSTITUTE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the employment sector is looking for a proactive and passionate individual to join their Campus and Admin team. This role involves overseeing office administration, vendor management, and ensuring efficient operations. Ideal candidates will have a relevant degree, strong organizational skills, and experience in procurement.

Qualifications

• Prior work experience in office administration and procurement.
• Relevant experience in lease administration or facility management is a plus.
• Strong prioritization skills able to manage multiple deadlines.

Responsibilities

• Plan and propose budget for operating expenses.
• Manage office leases and vendor contracts.
• Ensure workplace safety and health processes are in place.

Skills

Organizational skills

Project management

Communication

Interpersonal skills

Education

Degree in any discipline

Tools

MS Office

Job description

Only Singaporeans may apply.
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates.We are seeking a proactive and passionate individual to join e2i Campus and Admin team. You will be part of the team to manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

You are also responsible to oversee the following areas in the job function:

• Plan and propose annual budget for operating expenses.
• Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
• Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
• Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
• Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
• Management of office assets such as equipment and furniture across e2i offices
• Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
• Review and implement the Business Continuity Plans for the organisation
• Manage ad hoc office improvement projects including renovation or office upgrading works.
• Any other duties related to general corporate administration.

Job Requirements:

• Degree in any discipline
• Prior work experience in office administration and procurement.
• Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
• Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records
• Strong project management skills
• Possess strong written and oral communication skills.
• Able to engage and communicate effectively with various stakeholders
• High degree of professionalism and passion for success.
• Team player with good interpersonal skills, positive attitude and attention to detail.
• Willingness to take on new roles.
• Able to focus on priorities and deliver in a fast-paced environment.
• Proficiency in MS office software applications

Only Singaporeans may apply.
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates.