Senior Sales cum Office Administrator

ATOM FOOD INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A food company in Singapore is seeking a motivated administrator to manage sales-related tasks and support the sales team. The role requires proficiency in both Japanese and English for effective communication with clients and the head office in Japan. The candidate should have strong Excel skills, organizational abilities, and a commitment to efficiency during business hours.

Qualifications

• Must be proficient in both Japanese and English.
• Advanced Excel skills necessary for reporting and data management.
• Ability to work effectively under pressure.

Responsibilities

• Perform data entry of sales and administrative records.
• Monitor and update internal systems for sales and consumables.
• Compile and file sales invoices for reporting purposes.
• Coordinate customer orders and new requests.
• Liaise with sales team regarding customer requirements.
• Submit payment requests to finance department.
• Provide administrative support to the director as needed.

Skills

Proficiency in Japanese

Proficiency in English

Advanced knowledge of Microsoft Excel

Organizational skills

Reliability

Job description

Job Description & Requirements

We are currently seeking a highly motivated and well-organized individual to join our team as an administrator.

This position plays a vital role in ensuring the smooth functioning of our day-to-day operations, particularly in relation to invoicing, inventory control, and internal coordination.

The successful candidate will be responsible for handling sales-related administrative tasks, maintaining accurate records, supporting order fulfillment, and generating sales and cost reports to improve operational efficiency and support decision-making.

Key Responsibilities

• Perform timely and accurate data entry of sales and administrative records
• Monitor and update internal systems regarding sales and consumables, including invoice tracking
• Compile and file sales invoices for internal and external reporting purposes
• Coordinate and follow up on customer orders and new requests
• Liaise closely with the sales team by communicating customer requirements, constraints, and updates
• Submit payment requests to the finance department upon verification of relevant documentation
• Provide administrative and operational support to the director as assigned

Requirements

• Proficiency in both Japanese and English, with the ability to communicate effectively with Japanese-speaking clients in the F&B sector for product proposals and sales coordination
• Proficiency in Japanese is a must due to translator for a monthly international group meeting and reporting to the head office in Japan, e.g., JLPT N1 or equivalent, with the ability to read, type, and converse
• Advanced knowledge of Microsoft Excel, with the ability to record sales transactions and prepare monthly sales reports for submission to the head office in Japan
• Working knowledge of meat product specifications and sales proposal techniques is highly preferred
• Ability to perform basic budget-related tasks and payment requests, ensuring that all billing and balance verifications are completed in consultation with the accounting team
• Strong organizational and management skills, with the ability to work effectively under pressure
• Demonstrated reliability and efficiency during standard business hours