Senior Project Administration & Reporting Specialist

DSO National Laboratories; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

DSO National Laboratories in Singapore seeks an Executive/Senior Executive to support project administration, planning and reporting within the Guided Systems Division. You will work closely with Project Managers and internal stakeholders to ensure smooth project execution and efficient day-to-day operations.

Key duties include tracking progress, budgets, KPI dashboards, and coordinating events and logistics.

Qualifications

• Diploma in Accountancy, Business, Engineering or related discipline.
• Strong organisational and multitasking abilities.
• Good communication and interpersonal skills.
• High attention to detail and accuracy.
• Analytical thinking with ability to interpret data.
• Preferably with relevant experience in administrative or project coordination roles.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Experience with data visualisation tools (Power BI) is an advantage.

Responsibilities

• Assist in project planning, execution, and progress tracking.
• Liaise and coordinate with stakeholders to ensure timely project updates.
• Monitor project financial status and escalate risks or budget issues when necessary.
• Provide administrative and coordination support for projects and daily operations.
• Track resource utilisation (e.g. manpower, space) and highlight gaps.
• Support budget planning and management (operating and capital budgets).
• Prepare and consolidate reports, dashboards, and KPI tracking.
• Organise events and manage logistics arrangements.
• Provide secretariat support, including meeting coordination, minutes, and report preparation.
• Manage multiple timelines independently in a fast-paced environment.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Analytical thinking

Data interpretation

Project coordination

Education

Diploma in Accountancy, Business, Engineering or related discipline

Tools

Microsoft Office

Power BI

Job description

DSO National Laboratories in Singapore seeks an Executive/Senior Executive to support project administration, planning and reporting within the Guided Systems Division. You will work closely with Project Managers and internal stakeholders to ensure smooth project execution and efficient day-to-day operations.

Key duties include tracking progress, budgets, KPI dashboards, and coordinating events and logistics.